Legal Secretary

3 weeks ago

Whitby, Canada Ann Arbour Consultants Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Secretary to join our team at Ann Arbour Consultants Inc. The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and court sessions.
  • Filing and Record-Keeping: Maintain accurate and up-to-date filing systems, including records of court sessions, meetings, and correspondence.
  • Minute-Taking and Reporting: Prepare and record minutes of court sessions, meetings, and conferences.
  • Office Procedures: Develop and implement efficient office procedures and routines.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Financial Management: Prepare financial statements and reports.
  • Correspondence and Document Preparation: Prepare and key in correspondence and legal documents, ensuring accuracy and attention to detail.
  • Review and Proofreading: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Bookkeeping and Proposals: Perform basic bookkeeping tasks and prepare proposals as required.
  • Documentation and Communication: Document work completed and draft legal correspondence as needed.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1-2 years.
  • Experience: 2 years to less than 3 years of experience in a related field.
  • Skills: Excellent organizational and time management skills, attention to detail, and ability to multitask.
  • Language: English.
  • Work Term: Permanent.
  • Hours: 30 hours per week.

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