Front Desk Coordinator

4 weeks ago

Calgary, Alberta, Canada Urban Systems Full time

About the Opportunity

Urban Systems is seeking a highly organized and detail-oriented Front Desk Coordinator to join our team in Calgary. As a key member of our office support team, you will be responsible for creating a welcoming space for clients, guests, and staff, and arranging onboarding for new colleagues.

Key Responsibilities

  • First Impressions – Develop and implement strategies to create a positive first impression for clients and guests, ensuring a seamless and welcoming experience.
  • Office Coordination – Oversee the ordering and restocking of general office and field supplies, maintain common areas, and coordinate outgoing mail and courier services.
  • Support Meetings – Provide day-to-day meeting support, including coordinating and ordering lunches, ensuring boardrooms are tidy and stocked, and setting up and taking down as needed.
  • Financial Coordination – Facilitate accounting processes, including Visa management, bank deposits, invoice coding and processing, and support good business acumen.
  • Events and Staff Functions – Assist in coordinating a variety of events, book meeting rooms, event set up and take down as needed, coordinate catering requests, and manage swag inventory, assembly, and packaging.
  • Other administrative duties – Perform other administrative tasks and office support duties as required.

About You

We are looking for a proactive, motivated, and eager individual to join our team. Our ideal candidate has up to 2 years of experience in office administration or a related field and possesses excellent communication and organizational skills.

Core Skills

  • High Quality and Detail Oriented – Deliver outstanding quality work, follow accounting and administrative processes accurately, and meet business deadlines.
  • Service Mindset – Value and deliver high-quality, innovative service to all colleagues, clients, and guests.
  • Flexible and Adaptable – Embrace the ambiguity of changing priorities and demonstrate a creative and positive approach to problem-solving.
  • Collaborative – Encourage cooperation, collaboration, and partnerships, and build positive relationships with team members.
  • Energized – Demonstrate an approachable and inviting attitude, handle demanding workloads, and consistently meet deadlines.
  • Critical Thinker – Analyze information objectively, make informed decisions, and effectively solve complex problems.
  • Technically Proficient – Accurately follow accounting and administrative processes, meet business deadlines, and possess experience with Microsoft Office programs.

About Us

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

Our Commitment to You

We offer a competitive compensation package, including a salary range of $48,000.00 - $53,000.00 per year, based on a 40-hour work week. We also provide a comprehensive benefits package, including extended health, dental, vision care coverage, and more. Additionally, we offer flexible hours and work environment, paid time off, and opportunities for professional growth and development.

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