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Payroll and HRIS Specialist

2 months ago

Mississauga, Ontario, Canada Katz Group Canada Full time
Job Summary

The Payroll and HRIS Representative will provide exceptional service in regards to HRIS data integrity, payroll accuracy, and adherence to collective agreements and legislative compliance.

Key Responsibilities
  • Payroll subject matter specialist, ensuring accuracy and consistency, including providing direction with respect to payroll policies and procedures, taxation issues, and adherence to collective agreements and legislation.
  • Accountable for updating and maintaining the integrity of employee data in ADP HRIS, including new hires, status changes, terminations, etc., in addition to audit of all entries.
  • Accountable for full cycle payroll for designated group(s) from new entry to processing to final audit, according to legislative and contractual requirements.
  • Responsible for maintaining the integrity of and performing modifications to ADP and KRONOS systems as required. Assist, develop, and implement changes directly with service provider(s) as required, ensuring the accuracy of final payroll results.
  • Process miscellaneous payments such as stipends, vacation dollars, premium pay, miscellaneous bonus, retro pay, severance pay, etc., directly in ADP HRIS.
  • Responsible for making stop payments, doing wire transfers, and entering adjustments in to update YTD totals when required. Verify, prepare, and release records of employment for designated employees.
  • Accountable for the remittance of deductions and premiums to outside agencies, including garnishments, family support, union dues, pension, and WSIB premiums, as well as other monthly filing/reporting.
  • Identify and recommend relevant changes to internal payroll processes to improve payroll provided services.
  • Communicate and collaborate with relevant sources to provide information and respond to inquiries, including third-party agencies and service providers.
  • Acts as a subject matter specialist on Time and Attendance and EIF system/matters (from a payroll perspective). Respond to Kronos/EIF requests and advance as appropriate.
Requirements
  • 2-3 years College Diploma in a relevant field.
  • Canadian Payroll Association Certification (PA/PCP Designation).
  • Minimum 5 years of experience administering payroll in a large-scale organization, retail industry preferred, and multi-provincial experience preferred.
  • Thorough knowledge, experience, and understanding of applicable legislation, concepts, collective agreements, and company policies.
  • Ability to prioritize, multi-task, and meet deadlines, with strong attention to detail.
  • Outstanding oral and written communication, represented in a positive manner.
  • Strong analytical and mathematical skills; strong Excel skills.
  • Excellent understanding and experience of applicable computer programs, i.e., ADP, Kronos Timekeeper, Microsoft Word, Excel, and Outlook.