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Office Support Specialist

4 weeks ago

Mississauga, Ontario, Canada Simplexx Sanitation Tech Inc. Full time

Job Summary: We are seeking a highly organized and detail-oriented Office Clerk to join our team at Simplexx Sanitation Tech Inc. As an Office Clerk, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Receive and forward telephone and electronic enquiries in a timely and professional manner.
  • Work on reports from manual and electronic files, inventories, and databases, ensuring accuracy and attention to detail.
  • Process incoming and outgoing mail manually or electronically, maintaining confidentiality and discretion when necessary.
  • Send and receive messages, both verbally and in writing, to ensure effective communication within the team.
  • Prepare and format page presentations, including reports, documents, and other materials, to a high standard.
  • Photocopy and collate documents for distribution, mailing, and filing, ensuring timely completion of tasks.
  • Order office supplies and maintain inventory, ensuring that the office is well-stocked and equipped to meet the needs of our staff.
  • Perform data entry, accurately and efficiently, to support the smooth operation of our office.
  • Provide exceptional customer service, responding to queries and concerns in a professional and courteous manner.
  • Label, file, and retrieve documents, maintaining a well-organized and easily accessible filing system.
  • Organize and schedule office work, prioritizing tasks and managing time effectively to meet deadlines.
  • Prepare and monitor contracts and budgets, ensuring that our financial obligations are met and our contracts are up-to-date.

    Work Conditions and Physical Capabilities:

    • Work in a fast-paced office environment, with tight deadlines and a high level of attention to detail required.

    Personal Suitability:

    • Collaborative and team-oriented, with a positive attitude and a willingness to learn and adapt.
    • Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
    • Flexible and adaptable, with a willingness to take on new challenges and responsibilities.
    • Organized and detail-oriented, with a high level of accuracy and attention to detail required.
    • Team player, with a strong commitment to teamwork and collaboration.
    • Work Term: Permanent
    • Work Language: English
    • Hours: 40 hours per week