Office Support Specialist

2 weeks ago

Mississauga, Ontario, Canada Bison Tonneau Covers Full time
Job Title

Office Support Specialist

About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Bison Tonneau Covers. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our team members.

Responsibilities
  • Administrative Tasks: Provide administrative support to our team members, including answering phone calls, responding to emails, and maintaining accurate records.
  • Scheduling Appointments: Schedule appointments and meetings with clients and stakeholders, ensuring that all necessary information is available and up-to-date.
  • Communication: Develop and maintain strong communication skills, both written and verbal, to effectively communicate with clients, colleagues, and management.
  • Record Keeping: Maintain accurate and up-to-date records of client interactions, sales, and other relevant information.
  • Office Supplies: Order and maintain office supplies, ensuring that all necessary materials are available for use.
  • Travel Arrangements: Arrange travel itineraries and make reservations as needed.
  • Greeting Clients: Greet clients and visitors, providing a warm and welcoming atmosphere.
  • Technology: Develop proficiency in Microsoft Excel, Word, and other software applications used by our team.
  • Security and Safety: Ensure that all security and safety protocols are followed, including confidentiality agreements and data protection policies.
  • Work Environment: Work in a fast-paced environment, meeting tight deadlines and handling multiple tasks simultaneously.
  • Team Player: Collaborate with team members to achieve common goals and objectives, demonstrating flexibility and adaptability when needed.
  • Client Focus: Provide excellent customer service, prioritizing the needs of our clients and stakeholders.
  • Reliability: Demonstrate reliability and responsibility in all aspects of the job, ensuring that tasks are completed on time and to a high standard.
  • Mentorship Opportunities: Participate in mentorship programs to develop new skills and knowledge, contributing to the growth and development of our team.
  • Cross-Cultural Training: Receive cross-cultural training to create a welcoming work environment for diverse groups, including newcomers, Indigenous people, visible minorities, and Veterans.
  • Awareness Training: Participate in awareness training to promote inclusivity and diversity, fostering a positive work environment.
  • Support for Youth: Offer on-the-job training tailored to youth, promoting their growth and development within our organization.
  • Support for Mature Workers: Apply hiring policies that discourage age discrimination, promoting inclusivity and diversity within our workforce.
  • Support for Visible Minorities: Apply hiring policies that discourage discrimination against members of visible minorities, creating a welcoming work environment for all employees.
  • Benefits: Enjoy a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.
  • Salary: $45,000 - $55,000 per year, depending on experience and qualifications.

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