Health Program Management Office Administrator: Contract Administration Expert

2 weeks ago

Ottawa, Ontario, Canada Calian Group Ltd. Full time

Job Summary:

We are seeking a highly organized and detail-oriented Health Program Management Office Administrator to join our team at Calian Group Ltd.

About the Role:

The successful candidate will assist the Director and Operations Manager in developing and improving Health programs processes & procedures, coordinating programs & services contract and administrative functions within the Health Project Management Office team. Under the direction and guidance of the HPMO Administrator, you will support all aspects of the day-to-day activities of the Health Project Management Office.

Main Responsibilities:

  • Support HPMO and HCPR Central Contract Office (CCO) functions, including task intake, vetting, saving/storing, and sharing with Contract Managers.
  • Update Applicant Tracking System tool (DeskFlow) with changes to contracted staff Task #s and end dates to align with Task information.
  • Collect requests and inquiries from Contract Managers and present them to the DND Procurement office for Task changes/amendments.

Requirements:

  • College Diploma or University Degree in a related field or equivalent experience.
  • 1-3 years' experience working in a Project Admin or similar role, preferably in a Contract Administration/Management environment.
  • Experience working in a Government and/or Private Sector contracts environment.
  • Ability to prepare and interpret schedules and detailed process plans.
  • Advanced knowledge using Microsoft Excel, Outlook, PowerPoint, Teams, and Word.
  • Excellent organizational, customer service, written, and oral communication skills.

Additional Requirements:

  • A clear sense of urgency to achieve results and a positive attitude towards delivering excellent customer experiences.
  • Ability to think proactively, critically, and independently to make good decisions.
  • Exceptional attention to detail and commitment to accuracy, with the ability to gather, prioritize, and analyze information skillfully.
  • Detail-oriented, self-motivated, and able to work well under limited direction.
  • Strong collaboration and teamwork ability.
  • Keen sense of time management and flexibility.

What We Offer:

  • A competitive salary range of $60,000 - $80,000 per year, depending on experience.
  • A dynamic and supportive work environment with opportunities for growth and development.
  • A comprehensive benefits package, including health and dental insurance, retirement savings plan, and paid time off.

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