Senior Administrative Coordinator for Executive Medical Director

1 week ago

Castlegar, Canada Interior Health Authority Full time

Company Overview

Interior Health Authority is a leading healthcare provider in British Columbia, Canada. Our team is dedicated to delivering exceptional patient care and services to our community.

Salary Range

The salary range for this position is $48,476 to $63,624 per year. This estimate is based on industry standards and takes into account the location and level of experience required for the role.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide confidential support within the Executive Medical Director's office. The ideal candidate will excel in managing schedules, coordinating travel, preparing correspondence, maintaining records, and handling sensitive information with professionalism and discretion.

This role involves supporting physician recruitment, credentialing processes, and adhering to occupational health and safety standards. The candidate should be resourceful, adaptable, and committed to excellence in administrative support. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

Some Typical Duties and Responsibilities

  • Arrange meetings for and review the schedule of the Executive Medical Director to facilitate her/his participation in meetings.
  • Coordinate travel arrangements by booking and confirming flights, vehicles, and accommodation as required.
  • Prepare and circulate agendas and relevant supporting material, record, transcribe, and distribute notes or minutes of meetings.
  • Compose various correspondence using software applications such as Word, Excel, PowerPoint, and databases.
  • Monitor and prioritize correspondence, phone messages, emails, and in-person requests for response in a timely manner.
  • Perform record management duties, including setting up and maintaining electronic and manual filing systems.

Benefits

We offer a competitive benefits package, including extended health and dental coverage, contribution to the municipal pension plan, and paid vacation time. Additionally, we provide opportunities for career growth and development, as well as a balanced lifestyle that allows you to maintain a healthy work-life balance.

Required Skills and Qualifications

  • A post-secondary certificate from a Business Administration program is preferred.
  • One to three years of experience in an administrative assistant role.
  • Ability to type 50 wpm and set up letters, reports, etc., in a professional format.
  • Proficiency with computer software, including MS Office, Outlook, and PowerPoint.
  • Ability to operate video conferencing, teleconferencing, and related audiovisual equipment.
  • Demonstrated customer-focused approach.

Physical Ability

The successful candidate must possess physical abilities to perform the duties of the position.

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