Accounts Payable and Payroll Administrator

4 weeks ago

Agassiz, Canada Seabird Island Band Full time
Job Title: Accounts Payable and Payroll Administrator

Seabird Island Band is seeking a highly skilled and detail-oriented Accounts Payable and Payroll Administrator to join our team. As a key member of our finance department, you will be responsible for managing the company's accounts payable and payroll functions, ensuring timely and accurate processing of financial transactions.

Key Responsibilities:
  • Administer and monitor the approved annual budget, including authorization of expenditures.
  • Maintain accurate and complete financial, vendor, and client records.
  • Process invoices, travel claims, reimbursement, and petty cash requests using an interactive A/P system.
  • Reconcile monthly vendor statements and research problem invoices and receipts.
  • Process payment batches using cheque, electronic funds transfer, and pre-authorized payment methods.
  • File vendor invoices with cheque stub to vendor file.
  • Maintain accountability for issuing cheques to vendors and staff.
  • Receive daily mail and check invoices against open purchase orders, distribute copies of unmatched invoices to purchasing department.
  • Prepare accounts payable listing of cheques for signature.
  • Ensure the accurate and timely completion of required paperwork.
  • Prepare applications for pre-authorized payment plans with vendors.
  • Assist in reconciliation of company credit cards.
  • Build and maintain relationships with employees, clients, vendors, and lenders.
Payroll Responsibilities:
  • Assist with payroll administration for all employees, while checking payroll processing reports for accuracy.
  • Ensure that all salaries are paid accurately and in a timely fashion to all employees.
  • Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
  • Assist in the administration of employee programs (e.g., health benefits, pension plans, and so on).
  • Issue ad hoc, monthly, quarterly, and annual reports.
  • Prepare quarterly and annual WCB, GST, and PST reconciliation/payments.
  • Take and handle all inquiries arising from questions about payroll.
  • Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
  • Maintain records for pension contributions made by employees; liaise with service providers to ensure funds are transferred as appropriate.
  • Monitor holiday and attendance records for all departments.
  • Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up to date.
Requirements:
  • Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Knowledge, respect, and understanding of Stó:lō culture, traditions, and language or willingness to learn.
  • Experience working with First Nations community is considered an asset.
  • Valid BC Driver's License (Class 5).
  • Satisfactory Criminal Record Check (CRC).
  • Ability to agree as well as adhere to all corporate policies and procedures.
What We Offer:
  • Extended health and dental benefits.
  • Accrued vacation and sick time.
  • Pension plan with matching employer contributions.
  • Access to internal training programs, professional development, and skill enhancement.
  • Collaboration with interdisciplinary team.
  • Equitable hourly rates.
  • Casual dress code.

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