Administrative Officer

2 weeks ago

Red Deer, Alberta, Canada Motion Fitness Full time
{"Job Description

We are seeking an experienced Administrative Assistant to join our team at Motion Fitness. In this role, you will be responsible for providing administrative support to our staff, including scheduling appointments, preparing reports, and maintaining records.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other staff members
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Oversee payroll administration
  • Arrange travel, itineraries, and make reservations
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Supervise office and volunteer staff
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Work Environment

The successful candidate will be able to work in a fast-paced environment, with tight deadlines and attention to detail.

Requirements
  • 3-4 years of experience in an administrative role
  • Ability to work independently and as part of a team
  • Excellent communication and organizational skills
  • proficiency in Microsoft Office and Google Docs
How to Apply

Applicants should submit their resume and a cover letter outlining their experience and qualifications for the position.

"

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