Special Events Coordinator

4 weeks ago


Kamloops, British Columbia, Canada Kamloops Film Society Full time
Job Title: Special Events Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Special Events Coordinator to join our team at Kamloops Film Society. As a key member of our events team, you will be responsible for planning and executing a variety of events, including conferences, festivals, and other special occasions.

Key Responsibilities:

- Assist in preparing financial reports
- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Recruit, hire and supervise staff and/or volunteers
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Manage Event Logistics
- Project management
- Produce reports
- Plan and manage budgets
- Perform data entry
- Professionalism in customer service
- Record and prepare minutes of meetings, seminars and conferences
- Prepare written material such as reports, briefs, website content
- Develop communication strategies

Requirements:

- Bachelor's degree or equivalent experience
- Excellent communication and interpersonal skills
- Ability to work under pressure and meet deadlines
- Strong organizational and time management skills
- Proficiency in Google Docs, database software, MS Office, MailChimp, and social media

What We Offer:

- Competitive salary and benefits package
- Opportunity to work with a dynamic team
- Professional development and growth opportunities

How to Apply:

If you are a motivated and detail-oriented individual with a passion for event planning, please submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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