Administrative Support Specialist

2 months ago

Toronto, Ontario, Canada Law Society of Ontario Full time
Job Summary

The Law Society of Ontario is seeking a highly skilled and detail-oriented Legal Assistant to join our Litigation Services Department. As a key member of our team, you will provide confidential and complex legal administrative support to our Director, Assistant Manager, and Discipline Prosecutors.

Key Responsibilities
  • Provide para-professional, organizational, and technical support to our team, including planning, organizing, and coordinating practices and procedures.
  • Ensure ongoing case management while handling multiple and competing deadlines relating to internal complaint processes, regulatory, and/or court proceedings.
  • Prepare and sometimes draft documentation for the hearing process, including affidavits, legal correspondence, and other documents.
  • Maintain accurate and timely records, including electronic and paper files, in accordance with established protocols.
  • Coordinate travel arrangements, schedule appointments, and ensure room setup and required documents are available.
  • Assist in the preparation and coordination of hearings, including preparing and filing materials with the Tribunal Office and the Courts.
  • Provide exceptional customer service, responding to inquiries from Law Society staff, witnesses, complainants, licensees, and applicants.
  • Maintain strict confidentiality of information at all times.
Requirements
  • Minimum of 5 years' para-professional experience as a law clerk or legal assistant in a law practice, government, and/or regulatory environment.
  • Knowledge of law office, court, and/or tribunal practice and procedure is essential.
  • Clear, concise, and articulate communication skills to effectively respond to and transmit information to team members and others.
  • Exceptional organizational and time management skills to handle high volumes of work and to multi-task.
  • Ability to work independently and as a team member in a fast-paced environment while balancing competing priorities and deadlines.
  • Strong proficiency in a wide range of computer applications, including MS Office, Outlook, Word, Excel, and other software applications.
Working Arrangements

The Law Society of Ontario has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements.

Our Commitment

The Law Society of Ontario is an equal opportunity employer that is committed to diversity and inclusion. We welcome applications from persons representing the diversity of our community. We are committed to creating an accessible, barrier-free, and inclusive workplace and are committed to continuing compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

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