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Administrative Coordinator

2 months ago

CarletonsurMer, Quebec, Canada GOURMET CARLETON PLACE INC Full time
Job Title: Administrative Assistant

GOURMET CARLETON PLACE INC is seeking a highly organized and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Direct staff, providing guidance and support to ensure the successful completion of tasks and projects.
  • Open and distribute mail and other materials, maintaining a well-organized and efficient workflow.
  • Plan and control budget and expenditures, ensuring effective financial management and resource allocation.
  • Plan and organize daily operations, anticipating and addressing potential challenges and issues.
  • Supervise other workers, providing coaching and feedback to enhance performance and productivity.
  • Establish and implement policies and procedures, ensuring compliance with company standards and regulations.
  • Schedule and confirm appointments, managing calendars and coordinating meetings and events.
  • Manage training and development strategies, identifying areas for improvement and implementing effective solutions.
  • Oversee the analysis of employee data and information, providing insights and recommendations to inform business decisions.
  • Answer electronic enquiries, responding to customer and employee inquiries in a timely and professional manner.
  • Respond to employee questions and complaints, addressing concerns and resolving issues promptly and fairly.
  • Order office supplies and maintain inventory, ensuring a well-stocked and efficient workspace.
  • Liaise with management, union officials, and HR consultants, building strong relationships and fostering effective communication.
  • Oversee payroll administration, ensuring accurate and timely payment of employees.
  • Set up and maintain manual and computerized information filing systems, ensuring secure and efficient data management.
  • Perform data entry, accurately and efficiently capturing and recording data.
  • Maintain and manage digital database, ensuring up-to-date and accurate information.
  • Perform basic bookkeeping tasks, managing financial records and ensuring compliance with company policies.
  • Conduct performance reviews, evaluating employee performance and providing constructive feedback and coaching.Requirements:
    • 2 years to less than 3 years of experience in a related field.
    • Permanent employment.
    • English language proficiency.
    • 40 hours per week.
    Work Environment:

GOURMET CARLETON PLACE INC is a dynamic and fast-paced environment, requiring strong organizational and communication skills.

What We Offer:

A competitive salary and benefits package, as well as opportunities for professional growth and development.