Office Coordinator

2 weeks ago


Brampton, Ontario, Canada Total Group Worldwide Ltd Full time
Job Title: Administrative Support SpecialistAbout the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Total Group Worldwide Ltd. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring seamless day-to-day operations.

Key Responsibilities
  • Arrange and coordinate meetings, seminars, and conferences
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
Requirements
  • MS Excel
  • MS Word
  • MS Office
Work Environment

We offer a fast-paced work environment with a large caseload. You will have the ability to work independently and under pressure with tight deadlines. You will also have the opportunity to multitask and work with a team.

Personal Qualities
  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Quick learner
Screening Questions
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
Other Benefits
  • Free parking available
  • Provides physical accessibility accommodations

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