Docket Specialist

1 month ago

Toronto, Ontario, Canada Dickinson Wright Full time
Job Summary

We are seeking a highly organized and detail-oriented Docket Specialist to join our Intellectual Property team at Dickinson Wright. As a key member of our administrative team, you will play a critical role in managing and maintaining client deadlines, working closely with attorneys and staff to ensure seamless execution of our clients' critical tasks.

Key Responsibilities
  • Support clients, attorneys, and staff by performing administrative tasks and handling detail-oriented and critical tasks.
  • Operate a computer, fax software, copy/scanning machine, and telephone.
  • Maintain electronic files on behalf of clients.
  • Manage mail and emails from Patent and Trademark Offices, and local Agents.
  • Receive, analyze, and enter critical deadlines in our centralized docketing database.
  • Audit patent and trademark records against publicly available information.
  • Monitor and clear the critical docket to ensure no deadlines are missed.
  • Write and execute specialized docket reports.
  • Process large docketing projects, including new client intakes.
  • Work as a team to prioritize tasks.
  • Research foreign and domestic patent and trademark law.
Requirements
  • Associate's or Bachelor's degree preferred. High school diploma or equivalent is required along with at least 2 years of experience in computerized docket databases for deadline management of trademarks and/or patents.
  • Experience with CPI and NetDocs preferred, along with working knowledge of domestic and international patent and trademark country law.
  • Strong experience with Microsoft applications required, including Outlook, Word, and Excel.
  • Experience working in an electronic/remote environment preferred.
  • Strong analytic, writing, and communication skills, attention to detail, with a high level of focus and organization.
  • Work effectively both independently and as a member of a collaborative team.
  • Excellent interpersonal skills, and handle a diverse and high-volume workload in a professional manner.
  • Ability to manage multiple tasks, prioritize, problem solve, and work under pressure.
  • Be willing and able to maintain client confidentiality and exercise good judgment when making decisions and handling certain situations.
  • Regular and timely attendance at work when scheduled.
  • Be willing and able to sit at a desk/computer for long periods of time.
Working Conditions

Normal law office environment with little exposure to noise, dust, temperature.

Dickinson Wright offers a generous benefits package for eligible full-time employees within our U.S. offices, including health, dental, and vision; 401(k) and profit-sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

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