Administrative Coordinator

4 days ago


Red Deer, Alberta, Canada Motion Fitness Full time

Job Description: We are seeking a highly organized and experienced Administrative Coordinator to join our team at Motion Fitness. The successful candidate will have a proven track record in providing administrative support to a team, with a focus on coordination and organization.


Key Responsibilities:


  • Coordinate seminars, conferences, and other events
  • Supervise and train other team members
  • Record and prepare minutes of meetings and events
  • Schedule and confirm appointments and meetings
  • Provide excellent customer service and respond to inquiries
  • Compile data and statistics, and prepare reports
  • Manage office supplies and maintain inventory
  • Negotiate collective agreements and oversee payroll administration
  • Assist with travel arrangements and itineraries
  • Provide administrative support to the marketing department
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Supervise office and volunteer staff
  • Assign, coordinate, and review projects and programs
  • Plan and direct daily operations

Requirements:


  • 2+ years of experience in a similar role
  • Excellent organizational and communication skills
  • Ability to work independently and as part of a team
  • Proficiency in Google Docs, MS Excel, MS Outlook, and MS Word
  • Ability to multitask and prioritize tasks
  • Excellent time management and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive information

Working Conditions: The successful candidate will work in a fast-paced environment with tight deadlines and will be required to work independently with minimal supervision. They will also be required to travel occasionally and will need to have a valid driver's license.


Screening Questions: The successful candidate will be required to answer a series of screening questions, including their availability for the advertised start date, their willingness to relocate, and their previous experience in a similar role.



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