Property Services Coordinator

4 weeks ago

Yellowknife, Northwest Territories, Canada BGIS Full time
Job Title: Property Services Coordinator

At BGIS, we are seeking a highly organized and detail-oriented Property Services Coordinator to join our team. The successful candidate will be responsible for overseeing and coordinating the effective delivery of various services related to the ongoing operation of our buildings.

Key Responsibilities:
  • Process service requests received by telephone, email, and personal visits, and maintain a database of such requests to meet reporting and analysis requirements.
  • Ensure contractual services are issued against corresponding POs and on-demand services are issued to WOs.
  • Prepare and publish tenders as required, and ensure all work orders are scheduled and completed on time.
  • Complete forms as required for various departments, such as RFQs, building advisories, AHJ, diesel fuel-call up, etc.
  • Develop scopes of work and request quotes from service providers where required.
  • Upload all applicable documentation to work orders for reporting and auditing purposes.
  • Coordinate with contractors and building technicians to ensure proper work order and procurement processes are followed.
  • Review monthly Preventative Maintenance work orders, ensuring PMs are dispatched appropriately and are scheduled and completed prior to month-end.
  • Administer and monitor service contracts, including cleaning, and review vendor/contractor performance.
  • Prepare monthly summaries of expenses with supporting details and resolve errors or inconsistencies in expenses from the general ledger.
  • Schedule, coordinate, and complete cleaning inspections to guarantee a best-in-class image is upheld at all times; report and follow up on deficiencies with the cleaning contractor (travel may be required).
Requirements:
  • High School Diploma with up to 1 year of relevant experience in office administration/service coordination.
  • Excellent interpersonal skills.
  • Strong customer-oriented skills.
  • Good communication skills (verbal/written).
  • Ability to work collaboratively within a team environment.
  • Ability to work on numerous concurrent tasks and client requests.
  • Knowledge of tendering processes as an asset.
  • Good computer skills, Microsoft Office & Oracle Cloud an asset.
  • Knowledge of financial management software an asset.

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