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Staff Scheduler

2 months ago

Winnipeg, Manitoba, Canada Health Sciences Centre Full time
Job Summary

We are seeking a highly organized and detail-oriented Staff Scheduler to join our team at Health Sciences Centre. As a Staff Scheduler, you will be responsible for ensuring adequate staffing levels are maintained for our units, while providing efficient clerical support as assigned.

Key Responsibilities
  • Maintain staffing and payroll processes utilizing ESP/SAP, including assigning staff to new rotations/schedules under the direction of the Manager.
  • Place calls to staff as required to cover unmet baseline requirements, short-term absences, and workload.
  • Offer additional shifts to staff in accordance with applicable Collective Agreements.
  • Ensure data integrity and accuracy in ESP/SAP and all other aspects relating to staffing, alerting the Manager of any discrepancies.
  • Prioritize workload and follow Contingency guidelines utilizing a manual staffing and payroll system when required.
  • Generate reports and type a variety of correspondence, policies, and utilize appropriate PC applications such as word processing, database, and spreadsheets.
Requirements
  • One year of previous staff scheduling experience is required.
  • Complete high school education, Manitoba standards, is required.
  • Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre is required.
Preferred Qualifications
  • Typing 45 wpm is required.
  • Demonstrated proficiency in the use of Microsoft Office (Word, Excel, and Access) is required.
  • Medical terminology is preferred.
  • Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems is required.
  • Excellent interpersonal and communication skills are required.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions, and values.
  • Must understand and communicate effectively in English, verbally and in writing.