Administrative Assistant

2 days ago

Abbotsford, British Columbia, Canada Abbotsford School District Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Facilities Maintenance team at the Abbotsford School District. As a key member of our team, you will provide administrative support to our maintenance departments, ensuring the smooth operation of our facilities.

Key Responsibilities
  • Provide daily assistance and customer service to facilities managers, contractors, staff, and the general public in a professional and courteous manner.
  • Maintain confidentiality in all matters of the school district and possess current, proficient knowledge of documentation practices, reporting requirements, School District Policies and Procedures, and/or Facility specifications.
  • Collect and verify timekeeping information for all unionized trade maintenance staff, generate payroll reports for the accounting department, and enter data into the work order system.
  • Maintain a database of utility consumption and costing data, including data entry, account updating, and verification of data accuracy.
  • Responsible for compiling, verifying, and uploading GHG emission data into the province's GHG emissions database in coordination with the Manager of Energy and Environmental Sustainability.
  • Maintain and/or update Department Forms and Procedures Manuals as required, posting new or updated information or forms to the intranet as required.
  • Perform all regular daily and monthly accounting duties, including preparing chargeback reports, reconciling M/C statements and invoices, processing PO's, journal entries, cheque requests, etc.
Requirements
  • Grade 12 diploma or equivalent, supplemented by completion of a 6-month certificate in Administration/Applied Business Technology or other related certifications.
  • Intermediate level spreadsheet and database computer applications such as Excel or Access.
  • A minimum of 2 years of recent work experience in a related field.
  • A Class 5 BC Driver's License.
What We Offer

As a member of our team, you will have the opportunity to work in a dynamic and supportive environment, with a focus on providing a world-class educational experience for our students. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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