Proposal Coordinator

2 days ago

Calgary, Alberta, Canada ATCO Full time

About ATCO Frontec

ATCO Frontec is a leading provider of facilities management, camp services, workforce lodging solutions, operational support services, and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to deliver excellence in the communities where we work and live.

Job Summary

We are seeking a highly skilled Proposal Specialist to join our Business Development team in Calgary, Alberta. This position is key to the Business Development and Sales teams, and directly contributes to sales for the organization.

Key Responsibilities

  • Coordinate, write, and deliver compliant customer submissions
  • Organize and execute proposal reviews
  • Offer proposal development services and grant funding application development
  • Maintain and monitor Frontec's compliance for prequalification
  • Coordinate with other ATCO business units to assist in proposal development
  • Contribute to messaging and brand adherence
  • Monitor various Bid Boards
  • Monitor Commercial, Provincial/Territorial, Federal, and International Bid Boards to seek opportunities for Frontec
  • As possible opportunities are identified, coordinate with the relevant sales team whether to pursue
  • Assemble proposal teams and organize Kick off meetings
  • Manage the proposal response and coordinate inputs from various departments
  • Conduct in-process proposal reviews and coordinates edits and inputs
  • Coach proposal team in persuasive writing and proposal best practices
  • Coordinate with other ATCO business units with a view to sharing information that makes a proposal stronger
  • Collaborate with Business Development, Sales, and the Marketing team to develop input for various customer submissions, while maintaining brand adherence

Qualifications

  • A post-secondary degree with Communication, Business, or a related field or equivalent work experience
  • Proven ability in leading the planning, producing, and delivery of compliant proposals within a complex business environment
  • Experience in scheduling and executing proposal kick-off meetings, leading storyboarding sessions, facilitating key review meetings/final document reviews, coordinating proposal sign-off, and delivery of the completed proposal
  • Experience in technical/business writing would be considered an asset
  • Exemplary communication and presentation skills
  • Strong ability to work under pressure and meet deadlines
  • Strong organization skills and ability to manage multiple projects
  • High proficiency in Office, Adobe Acrobat, desktop publishing
  • Proficiency in Share Point and Salesforce would be considered an asset

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