Proposal Coordinator

2 days ago

Calgary, Alberta, Canada Valard Full time

About Valard

Valard is a leading utility contractor and part of the Quanta Group, the largest electrical power contractor in North America. With four decades of experience, Valard has successfully completed projects across Canada, offering full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

Job Summary

The Proposal Coordinator will work closely with the Proposal Manager to coordinate and develop proposals, tenders, and qualifications responses focused on Transmission, Substation, Distribution, or Telecommunications. This role requires strong organizational skills, problem-solving abilities, and excellent communication skills to work with clients, internal departments, and subject matter experts throughout the bid life cycle.

Key Responsibilities

  • Act as a primary liaison with clients during the bidding stage, from initial inquiry to post-bid stage.
  • Identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
  • Coordinate proposal kick-off and review meetings, track action items, and maintain communication with team members regarding deadlines and requirements.
  • Proofread proposals to ensure they follow company standards for accuracy, quality writing, marketing focus, and brand.
  • Ensure all prepared tenders, proposals, and qualification submissions are high quality, compliant, and communicate our capabilities and value of service.
  • Submit proposal responses using various systems and methods, including electronic, online bid portals, email, and hardcopy.
  • Assist in developing and implementing win strategies, key messages, marketing themes, and differentiators in proposal submissions.
  • Coordinate and log Bid Debriefs and Lessons Learned for application on future submissions.
  • Create and update boilerplate documents, templates, project profiles, and team member resumes.
  • Document management and distribution of client documents to the response team.
  • Maintain information in Valard internal systems and adhere to document control and reporting requirements.

Project Awards

  • Act as Client Liaison during the contract negotiation process.
  • Generate a Project Award Notification to initiate project setup in JDE and inform key internal groups and individuals about the project.
  • Assist in the RFx Turnover process by providing the Project Team access to working and submitted bid documentation, including relevant supporting documentation.

Requirements

  • Post-secondary degree in Marketing, Communications, Business, or a combination of relevant previous education and experience.
  • 2+ years of experience as a Proposal Coordinator or lateral experience.
  • Project Management experience and/or training is an asset.
  • Demonstrated technical writing experience.
  • Demonstrated experience in working in a schedule-driven environment.

Knowledge, Skills, and Abilities

  • Ability to maintain a high level of accuracy and confidentiality concerning proprietary information.
  • Excellent interpersonal skills.
  • Strong communication abilities.
  • Ability to manage multiple deadlines and priorities.
  • Analytical and problem-solving skills.
  • Decision-making skills.
  • Effective verbal and listening skills.
  • High attention to detail and high level of accuracy.
  • Very effective organizational skills.
  • Effective written communication skills.
  • Very strong computer skills.

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