Administrative Site Director
4 weeks ago
Proline Management Ltd. is seeking an experienced Site Manager to oversee the daily operations and administrative functions of our residential properties.
Responsibilities
- Administrative & Record Keeping:
- Oversee and manage daily activities.
- Ensure accurate documentation and timely updates.
- Maintain records for residents, parking, storage, and rentable spaces.
- Keep up-to-date lists of residents requiring emergency assistance.
- Administer suite entry keys, secure access, and record-keeping.
- Oversee contractors, track work, and repairs for future reference.
- Submit Form Ks to the Property Manager in a timely manner.
- Prepare monthly administrative reports on operational improvements and tasks.
- Report and log incidents of vandalism, bylaw violations, or safety concerns.
- Manage records for underground parking, including resident details and a waitlist.
- Maintain an accurate inventory of Strata Corporation equipment and supplies.
- Manage petty cash funds for small purchases, keeping detailed accounts and submitting regular reports.
- Property Maintenance Support:
- Coordinate and document tradespeople's activities, including repairs and routine maintenance.
- Liaise with contractors, ensuring efficient work completion and documentation.
- Facilitate contractor access for common and in-suite inspections.
- Obtain and manage quotations for required work and repairs.
- Routine building inspections for maintenance needs.
- Execute minor repairs and coordinate major repairs with contractors.
- Serve as a key point of contact for tenant inquiries and move-in/move-out processes.
- Monitor maintenance of outdoor areas, including gardens, lawns, and parking spaces.
- Keep roofs clean of debris and inspect them regularly.
- Respond to emergencies and ensure appropriate follow-up actions.
Requirements
- Proven experience in property management or related administrative fields.
- Strong communication and organizational skills.
- Ability to work independently and as part of a team.
- Familiarity with safety and security protocols.
- Familiarity with Microsoft Office Suite.
- Ability to climb ladders.
- Ability to execute basic handywork and repairs.
Working Hours & Emergency Response
- 5 days a week with on-call responsibilities during business hours.
- A company cell phone will be provided for emergencies.
- Vehicle required.
Proline Management Ltd. is a friendly, interactive, and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer a fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.
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