Administrative Site Director
1 week ago
Proline Management Ltd. is seeking an experienced Site Manager to oversee the daily operations and administrative functions of our residential properties.
Responsibilities
- Administrative & Record Keeping:
- Oversee and manage daily activities.
- Ensure accurate documentation and timely updates.
- Maintain records for residents, parking, storage, and rentable spaces.
- Keep up-to-date lists of residents requiring emergency assistance.
- Administer suite entry keys, secure access, and record-keeping.
- Oversee contractors, track work, and repairs for future reference.
- Submit Form Ks to the Property Manager in a timely manner.
- Prepare monthly administrative reports on operational improvements and tasks.
- Report and log incidents of vandalism, bylaw violations, or safety concerns.
- Manage records for underground parking, including resident details and a waitlist.
- Maintain an accurate inventory of Strata Corporation equipment and supplies.
- Manage petty cash funds for small purchases, keeping detailed accounts and submitting regular reports.
- Property Maintenance Support:
- Coordinate and document tradespeople's activities, including repairs and routine maintenance.
- Liaise with contractors, ensuring efficient work completion and documentation.
- Facilitate contractor access for common and in-suite inspections.
- Obtain and manage quotations for required work and repairs.
- Routine building inspections for maintenance needs.
- Execute minor repairs and coordinate major repairs with contractors.
- Serve as a key point of contact for tenant inquiries and move-in/move-out processes.
- Monitor maintenance of outdoor areas, including gardens, lawns, and parking spaces.
- Keep roofs clean of debris and inspect them regularly.
- Respond to emergencies and ensure appropriate follow-up actions.
Requirements
- Proven experience in property management or related administrative fields.
- Strong communication and organizational skills.
- Ability to work independently and as part of a team.
- Familiarity with safety and security protocols.
- Familiarity with Microsoft Office Suite.
- Ability to climb ladders.
- Ability to execute basic handywork and repairs.
Working Hours & Emergency Response
- 5 days a week with on-call responsibilities during business hours.
- A company cell phone will be provided for emergencies.
- Vehicle required.
Proline Management Ltd. is a friendly, interactive, and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer a fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryThe Administrative Assistant to the Director of Faculty Development provides advanced organizational and administrative support to the Director and other Faculty Development staff, ensuring the efficient operation and cohesiveness of the major gifts fundraising program.Key ResponsibilitiesProvides advanced organizational and administrative support...
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryThe Administrative Assistant to the Director of Faculty Development provides critical support to the Director and the Faculty Development team, ensuring the efficient operation of the major gifts fundraising program.Key ResponsibilitiesProvides advanced organizational and administrative support to the Director of Faculty DevelopmentCreates...
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Director of Faculty Development and the Faculty Development team.Key ResponsibilitiesProvide advanced organizational and administrative support to the Director of Faculty DevelopmentCoordinate work plans for multiple faculties and unitsManage...
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Director of Faculty Development and the Faculty Development team.Key ResponsibilitiesProvide advanced organizational and administrative support to the Director of Faculty DevelopmentCoordinate work plans for multiple faculties and unitsManage...
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Director of Faculty Development and the Faculty Development team.Key ResponsibilitiesProvide advanced organizational and administrative support to the Director of Faculty DevelopmentCoordinate work plans for multiple faculties and unitsManage...
-
Victoria, British Columbia, Canada University of Victoria Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Director of Faculty Development and the Faculty Development team.Key ResponsibilitiesProvide advanced organizational and administrative support to the Director of Faculty DevelopmentCoordinate work plans for multiple faculties and unitsManage...
-
Assistant to the Director
4 weeks ago
Victoria, British Columbia, Canada Camosun College Full timeJob SummaryThe Assistant to the Director provides high-level administrative support to the Director and the Division, ensuring the effective and efficient operation of the office. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to work independently and as part of a team.Key...
-
Assistant to the Director
4 weeks ago
Victoria, British Columbia, Canada Camosun College Full timeJob SummaryThe Assistant to the Director provides high-level administrative support to the Director and the Division, ensuring the effective and efficient operation of the office. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to work independently and as part of a team.Key...
-
Executive Director of Strategic Planning
4 weeks ago
Victoria, British Columbia, Canada BC Ferries Full time $197,600 - $247,000Job Title: Executive Director of Strategic PlanningBC Ferries is seeking a highly skilled and experienced Executive Director of Strategic Planning to join our dynamic team. As a key member of our Strategy & Planning team, you will be responsible for developing and implementing a comprehensive strategy management office.About the RoleAs Executive Director of...
-
Executive Director of Strategic Planning
4 weeks ago
Victoria, British Columbia, Canada BC Ferries Full time $197,600 - $247,000Job Title: Executive Director of Strategic PlanningBC Ferries is seeking a highly skilled and experienced Executive Director of Strategic Planning to join our dynamic team. As a key member of our Strategy & Planning team, you will be responsible for developing and implementing a comprehensive strategy management office.About the RoleAs Executive Director of...
-
Operations Director
2 weeks ago
Victoria, British Columbia, Canada Blackapple Cellular Ltd Full timeAt Blackapple Cellular Ltd, we are seeking an experienced Operations Director to lead our administrative services team. The ideal candidate will have a Bachelor's degree and 2 years to less than 3 years of experience in a similar role. The successful candidate will be responsible for co-ordinating administrative services, conducting research, and planning,...
-
Account Director
1 month ago
Victoria, British Columbia, Canada Dexterra Full timeAccount Director Job DescriptionWe are seeking a highly skilled and experienced Account Director to join our team at Dexterra Group. As an Account Director, you will play a key role in managing client relationships and ensuring the successful delivery of projects.Key Responsibilities:Manage day-to-day client relationships to ensure satisfaction and...
-
Account Director
1 month ago
Victoria, British Columbia, Canada Dexterra Full timeAccount Director Job DescriptionWe are seeking a highly skilled and experienced Account Director to join our team at Dexterra Group. As an Account Director, you will play a key role in managing client relationships and ensuring the successful delivery of projects.Key Responsibilities:Manage day-to-day client relationships to ensure satisfaction and...
-
Operations Director
2 weeks ago
Victoria, British Columbia, Canada Blackapple Cellular Ltd Full timeJob Title: Operations DirectorJob Summary: We are seeking an experienced Operations Director to join our team at Blackapple Cellular Ltd. The successful candidate will be responsible for co-ordinating administrative services, conducting research, and planning, organizing, directing, controlling, and evaluating daily operations.Key...
-
Operations Director
2 weeks ago
Victoria, British Columbia, Canada Blackapple Cellular Ltd Full timeJob Title: Operations DirectorJob Summary: We are seeking an experienced Operations Director to join our team at Blackapple Cellular Ltd. The successful candidate will be responsible for coordinating administrative services, conducting research, and planning, organizing, directing, controlling, and evaluating daily operations.Key Responsibilities:Co-ordinate...
-
Operations Director
2 weeks ago
Victoria, British Columbia, Canada Blackapple Cellular Ltd Full timeAt Blackapple Cellular Ltd, we are seeking an experienced Operations Director to lead our administrative services team. The ideal candidate will have a Bachelor's degree and 2 years to less than 3 years of experience in a similar role. The successful candidate will be responsible for co-ordinating administrative services, conducting research, and planning,...
-
Operations Director
2 weeks ago
Victoria, British Columbia, Canada Blackapple Cellular Ltd Full timeJob Title: Operations DirectorJob Summary: We are seeking an experienced Operations Director to join our team at Blackapple Cellular Ltd. The successful candidate will be responsible for co-ordinating administrative services, conducting research, and planning, organizing, directing, controlling, and evaluating daily operations.Key...
-
Administrative Support Specialist
2 weeks ago
Victoria, British Columbia, Canada Maricopa Community Colleges Full timeAbout the RoleScottsdale Community College (SCC) is seeking a full-time Administrative Specialist Sr. to provide advanced administrative office support for all facilities management department activities.This position will provide administrative and/or office support for the Assistant Director of Facilities Management and department managers for moderately...
-
Executive Director, Operations
2 months ago
Victoria, British Columbia, Canada Optimaliving Full timeAbout the Role:Optima Living is seeking a highly skilled and experienced Executive Director, Operations to join our team. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our senior living communities throughout Alberta and BC.Key Responsibilities:Financial Management: Develop and implement budgets,...
-
Executive Director, Operations
2 months ago
Victoria, British Columbia, Canada Optimaliving Full timeAbout the Role:Optima Living is seeking a highly skilled and experienced Executive Director, Operations to join our team. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our senior living communities throughout Alberta and BC.Key Responsibilities:Financial Management: Develop and implement budgets,...
