Administrative Assistant for Real Estate

2 weeks ago

Port Moody, British Columbia, Canada ADELE TAGIROVA NOTARY CORPORATION Full time

We are seeking an Administrative Assistant to support our Real Estate team at ADELE TAGIROVA NOTARY CORPORATION. The ideal candidate will have 2 years of experience in a fast-paced environment, with excellent organizational and communication skills.

Key Responsibilities:
  • Manage incoming mail and other materials, ensuring timely distribution and organization.
  • Schedule and confirm appointments, maintaining a high level of professionalism and attention to detail.
  • Maintain accurate and up-to-date filing systems, both physical and digital.
  • Develop and implement office procedures and routines to optimize efficiency and productivity.
  • Prepare and key in correspondence and legal documents, ensuring accuracy and compliance with legal procedures.
  • Review and proofread documents and correspondence to ensure grammatical correctness and adherence to company standards.
  • Prepare contracts and other papers, maintaining confidentiality and discretion.
  • Complete legal documentation, adhering to company policies and procedures.
Requirements:
  • 2 years of experience in a similar role, preferably in Real Estate or a related field.
  • Excellent organizational and communication skills, with the ability to work under pressure and meet tight deadlines.
  • Proficiency in MS Word, Excel, and PowerPoint, as well as Adobe Acrobat Reader.
  • Ability to maintain confidentiality and discretion when handling sensitive information.
  • Strong attention to detail and ability to multitask in a fast-paced environment.
What We Offer:
  • A competitive salary and benefits package, including a health care plan.
  • A permanent position with a stable and growing company.
  • The opportunity to work in a dynamic and supportive team environment.
  • 30-35 hours of work per week, with a flexible schedule to accommodate your needs.

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