Administrative Support Specialist

2 weeks ago

Edmonton, Alberta, Canada Aces General Services Ltd. Full time

Aces General Services Ltd. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for determining and establishing office procedures and routines, overseeing the classification and rating of occupations, and scheduling and confirming appointments. You will also manage contracts, answer telephone and relay telephone calls and messages, and compile data, statistics, and other information. Additionally, you will respond to employee questions and complaints, order office supplies, and maintain inventory. You will also greet people and direct them to contacts or service areas, set up and maintain manual and computerized information filing systems, and perform data entry. The ideal candidate will have excellent oral and written communication skills, be organized, accurate, and reliable, and have the ability to multitask and work under pressure.

Key Responsibilities:
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Compile data, statistics, and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
Requirements:
  • 1 year to less than 2 years of experience
  • Permanent employment
  • English as the primary language of work
  • 40 hours per week
Work Environment:
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Personal Suitability:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Accurate
  • Client focus
  • Reliability
  • Time management

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