Executive Assistant

4 weeks ago

Mississauga, Ontario, Canada OHE Consultants Full time
Job Summary

We are seeking a highly skilled Technical Secretary to join our team at OHE Consultants. As an Executive Assistant, you will play a key role in supporting the daily operations of our organization.

Responsibilities
  • Manage and coordinate office procedures and routines, ensuring seamless day-to-day operations.
  • Plan and control budgets and expenditures, maintaining financial accuracy and transparency.
  • Establish and implement policies and procedures, driving operational efficiency and effectiveness.
  • Record and prepare minutes of meetings, seminars, and conferences, showcasing exceptional documentation skills.
  • Determine and establish office procedures and routines, promoting a productive work environment.
  • Manage contracts, fostering strong relationships with external partners and stakeholders.
  • Answer telephone and relay telephone calls and messages, providing top-notch customer service.
  • Compile data, statistics, and other information, analyzing trends and insights to inform business decisions.
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury, prioritizing employee well-being.
Requirements
  • A degree from a recognized post-secondary institution or equivalent experience.
  • At least one year of relevant work experience, preferably in a similar role.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and clients.
  • Proficiency in MS Office, with expertise in Word, Excel, and PowerPoint.
  • A keen eye for detail, with excellent organizational and time management skills.
Preferred Qualifications
  • Project management experience, with a proven track record of delivering successful projects.
  • Correspondence and report writing skills, with the ability to communicate complex ideas effectively.
  • Experience working in a fast-paced environment, with tight deadlines and high-pressure situations.
  • Familiarity with computerized information filing systems, with a strong understanding of data management principles.
Working Conditions and Physical Capabilities
  • Fast-paced work environment with multiple tasks and priorities.
  • Work under pressure, meeting tight deadlines and managing competing demands.
  • Attention to detail, with a strong focus on accuracy and quality.
  • Repetitive tasks and large workload, requiring effective time management and prioritization skills.
  • Large caseload, with multiple clients and stakeholders to manage and communicate with.
Personal Suitability
  • Ability to multitask and prioritize tasks effectively, managing competing demands and deadlines.
  • Excellent oral and written communication skills, with the ability to articulate complex ideas clearly and concisely.
  • Flexibility, adaptability, and a willingness to learn and grow in a dynamic environment.
  • Judgement, accuracy, and attention to detail, with a strong focus on quality and precision.
  • Client focus, with a strong emphasis on building and maintaining strong relationships with clients and stakeholders.
  • Reliability, time management, and adaptability, with a strong ability to work independently and as part of a team.

The estimated salary for this position is between $40,000-$60,000 per annum, depending on qualifications and experience. If you are a motivated and organized individual looking for a new challenge, please submit your application today

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