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Sales Operations Coordinator and Administrative Assistant

2 weeks ago

St John's, Newfoundland and Labrador, Canada Xerox Corporation Full time

Xerox Corporation is a leading provider of document management technology and services. Our mission is to help clients navigate the rapidly changing world of work.

Job Summary

The Executive Assistant and Facilities Coordinator will provide comprehensive administrative, logistical, and facility support to the sales operations organization. This role is crucial in ensuring smooth operations, effective communication within the team, and maintaining the facility.

Key Responsibilities:
  • Manage calendars, schedule meetings, and prepare and edit reports and presentations.
  • Maintain and organize files, records, and documentation.
  • Complete sales team support as needed related to recognition documentation and ad hoc requests.
  • Draft and distribute internal communications on behalf of the senior leadership team.
Logistics and Employee Interface:
  • Coordinate logistics for team meetings, events, and training sessions.
  • Serve as a point of contact for employees, addressing inquiries and providing necessary support related to facilities.
  • Assist in the onboarding process for new hires, ensuring they have the resources and information needed.
  • Assist with company events, including executive meetings, conferences, and team-building activities.
Facility Management:
  • Coordinate maintenance within the building and ensure all facilities are in good working order.
  • Oversee the setup and professionalism of boardrooms and technology for meetings.
  • Ensure printers are stocked with paper and toner.
  • Complete inventory checks and order supplies as needed.
  • Manage vendor relationships and service contracts related to facility maintenance.
Requirements:
  • Proven experience in an administrative or support role, preferably within a sales organization.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and handle multiple tasks simultaneously.
  • Professional demeanor and ability to maintain confidentiality.
  • Understanding of sales operations and CRM systems is a plus.