Document Control Specialist

4 weeks ago

Calgary, Alberta, Canada Partner Staffing Full time
Job Title: Document Control Specialist

Job Summary: We are seeking a skilled Document Control Specialist to join our team at Partner Staffing. As a key member of our team, you will be responsible for ensuring the timely and accurate preparation and management of documents.

Key Responsibilities:

* Maintain document control folder structures
* Manage project document distribution matrices
* Implement project-specific document control procedures
* Update and maintain the document register in DC software
* Assign document numbers
* Release fabrication drawings and documents according to project distribution lists
* Prepare shop fabrication binders
* Verify document action requests completed by the project team
* Troubleshoot documentation issues and resolve them with relevant personnel
* Handle client transmittals through DC software or client-specified methods
* Organize scanning, renaming, filing, and maintaining engineering documentation for projects
* Submit CRN for designated projects
* Upload and maintain BOM files on the ERP system
* Create and update item numbers and general housekeeping on the ERP system
* Archive completed projects
* Assist with IOM manuals
* Perform miscellaneous tasks as assigned by the Document Control Manager

Requirements:

* Five years of experience in document management
* Post-secondary education and/or a related diploma is an asset
* Training in document management, office administration, or a related technical discipline
* Strong understanding of engineering and construction documentation
* Proficiency in industry best practices
* Understanding of financial metrics
* Ability to produce high-quality work under competing priorities and strict deadlines
* Proficiency in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams
* Excellent verbal and written communication skills
* Strong time management and organizational skills
* Exceptional interpersonal skills with the ability to interact positively with all levels of staff
* Sensitivity and discretion when working with confidential information

Why Work with Partner Staffing:

* We are a leading recruitment agency specializing in providing high-quality individuals to the Oil and Gas sector, Engineering/Procurement/Construction, and Utilities industries
* We offer a supportive environment that values creativity and diverse perspectives
* We provide access to diverse training programs, workshops, and career advancement opportunities
* We offer a competitive salary, comprehensive health coverage, and a registered pension plan
* We are committed to promoting a healthy lifestyle and offer wellness programs, fitness incentives, and resources
* We celebrate diversity and encourage collaboration and growth
* We offer opportunities for internal promotions and ongoing professional development

Apply Now: If you are a motivated and detail-oriented individual with a passion for document management, please submit your application to Partner Staffing.

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