Document Control Specialist
4 weeks ago
Location: Edmonton, AB
Company Overview:
Partner Staffing is seeking a talented Document Control Specialist to join our clients dynamic team. As a leading process equipment manufacturer in beautiful Edmonton, AB, we are dedicated to industry innovation and excellence.
Why Work With Our Client
- Competitive Salary: Enjoy a generous compensation package including bonuses, a registered pension plan (RPP), and profit sharing.
- Health Benefits: Comprehensive health coverage for you and your family.
- Professional Growth: Access to diverse training programs, workshops, and career advancement opportunities.
- Collaborative Team: Work in a supportive environment that values creativity and diverse perspectives.
- Innovative Projects: Engage in cutting-edge projects using industry-leading technologies.
- Employee Wellness: Benefit from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
- Inclusive Culture: Experience a company culture that celebrates diversity and encourages collaboration and growth.
- Career Advancement: Opportunities for internal promotions and ongoing professional development.
Role Overview:
As a Document Control Specialist, you will ensure the timely, accurate, and efficient preparation and management of documents. Key responsibilities include:
- Maintaining document control folder structures.
- Managing project document distribution matrices.
- Implementing project-specific document control procedures.
- Updating and maintaining the document register in DC software.
- Assigning document numbers.
- Releasing fabrication drawings and documents according to project distribution lists.
- Preparing shop fabrication binders.
- Verifying document action requests completed by the project team.
- Troubleshooting documentation issues and resolving them with relevant personnel.
- Handling client transmittals through DC software or client-specified methods.
- Organizing scanning, renaming, filing, and maintaining engineering documentation for projects.
- Submitting CRN for designated projects.
- Uploading and maintaining BOM files on the ERP system.
- Creating and updating item numbers and general housekeeping on the ERP system.
- Archiving completed projects.
- Assisting with IOM manuals.
- Performing miscellaneous tasks as assigned by the Document Control Manager.
Requirements:
- Five years of experience in document management.
- Post-secondary education and/or a related diploma is an asset.
- Training in document management, office administration, or a related technical discipline.
- Strong understanding of engineering and construction documentation.
- Proficiency in industry best practices.
- Understanding of financial metrics.
- Ability to produce high-quality work under competing priorities and strict deadlines.
- Proficiency in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams.
- Excellent verbal and written communication skills.
- Strong time management and organizational skills.
- Exceptional interpersonal skills with the ability to interact positively with all levels of staff.
- Sensitivity and discretion when working with confidential information.
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