Executive Coordinator

2 days ago

Winnipeg, Manitoba, Canada Nanki Immigration and Consulting Inc Full time

Job Title: Executive Coordinator


Nanki Immigration and Consulting Inc is seeking an experienced Executive Coordinator to join our team in a full-time position.



Estimated Salary: $50,000 - $60,000 per annum

About the Job:


The successful candidate will be responsible for coordinating various activities, including arranging seminars, conferences, and other events. They will also coordinate the flow of information within the team, direct and control daily operations, evaluate daily operations, open and distribute mail, and plan and organize daily operations.



Key Responsibilities:

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support


Supervision: 5-10 people

Computer and Technology Knowledge:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Access
  • MS Office
  • Electronic mail


Area of Work Experience: Immigration


Specialization or Experience: Green economy sector


Area of Specialization:



  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Invoices
  • Charts, tables, graphs and diagrams
  • Facility management


Work Conditions and Physical Capabilities:



  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervision


Personal Suitability:



  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner


Green Job: Involves duties and responsibilities that lead to positive environmental outcomes


Other Benefits:



  • Learning/training paid by employer
  • Parking available

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