Administrative Operations Specialist

3 weeks ago


Vernon, Canada The Davidson Institute Full time

Job Summary


The Davidson Institute is seeking an Administrative Operations Specialist to join our team. This role is responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.


Key Responsibilities



  • Implement new administrative procedures to improve office efficiency
  • Review and evaluate existing administrative procedures to identify areas for improvement
  • Delegate work to office support staff to ensure tasks are completed efficiently
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and record-keeping
  • Co-ordinate and plan for office services, such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Perform data entry and maintain accurate records
  • Train staff on new procedures and policies
  • Oversee and co-ordinate office administrative procedures to ensure smooth day-to-day operations
  • Resolve conflict situations and ensure a positive work environment
  • Plan and control budget and expenditures to ensure effective use of resources

Requirements



  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent communication and organisational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and ability to learn new software

Working Conditions



  • Permanent full-time position
  • 30 to 35 hours per week
  • English language


  • Vernon, Canada Growmore Workforce Inc. Full time

    At Growmore Workforce Inc., we are seeking an experienced and skilled Administrative Operations Specialist to join our team. This is a permanent, full-time opportunity offering 30-40 hours of work per week.About the RoleThe successful candidate will be responsible for overseeing and coordinating administrative procedures, ensuring that all tasks are...


  • Vernon, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Vernon. The successful candidate will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, schedule meetings, and...


  • Vernon, Canada OKANAGAN ROYAL PARK INN LTD Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced and organized Administrative Support Specialist to join our team at OKANAGAN ROYAL PARK INN LTD. As a key member of our administrative staff, you will be responsible for providing high-level administrative support to our management team.Key Responsibilities:Supervise and train other...


  • Vernon, Canada CIBC Full time

    About the RoleWe're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at CIBC. As an Administrative Support Specialist, you will provide administrative support to our Investment Advisors, ensuring the smooth operation of our brokerage division. Your primary responsibilities will include maintaining compliance...


  • Vernon, Canada B.C. Full time

    Job OverviewThe Operational Support Specialist will play a vital role in the success of our organization by providing administrative support and ensuring seamless day-to-day operations. This dynamic individual will be responsible for planning, developing, and implementing recruitment strategies, as well as maintaining manual and computerized information...


  • Vernon, Canada InOrbit Immigration Services Inc. Full time

    Administrative Support SpecialistInOrbit Immigration Services Inc. is seeking an organized and detail-oriented Administrative Support Specialist to join our team.Key Responsibilities:Provide administrative support to our immigration services team, including data entry, record-keeping, and correspondence.Assist with scheduling appointments, maintaining...


  • Vernon, Canada B.C. Full time

    B.C. is seeking an Administrative Support Specialist to play a key role in maintaining the smooth operation of our front office.Key Responsibilities:Plan, develop and implement recruitment strategies to attract top talent.Provide exceptional customer service by answering telephone calls and relaying messages in a timely and professional manner.Direct...


  • Vernon, Canada OBC AUTOMOTIVE LTD Full time

    Job SummaryThe Administrative Support Specialist will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and ensuring that office administrative procedures are followed and deadlines are met. This role will also involve assembling data, preparing reports, and performing data entry tasks.


  • Vernon, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals is seeking a highly skilled Administrative Support Specialist to join our team in Vernon, Canada. As a key member of our administrative team, you will provide exceptional support to our staff and clients.Key Responsibilities:Provide administrative support to our team, including data entry, filing, and correspondence.Manage incoming calls,...


  • Vernon, Canada Sussex Insurance Agency (Vernon) Full time

    About the RoleWe are seeking a highly organized and reliable administrative support specialist to join our team at Sussex Insurance Agency in Vernon. The ideal candidate will have excellent communication skills, be able to multitask, and possess a high level of flexibility.Key ResponsibilitiesGreet clients and visitors, providing exceptional customer service...


  • Vernon, Canada Growmore Workforce Inc. Full time

    Job Overview:We are seeking an experienced Administrative Support Specialist to join our team at Growmore Workforce Inc.About the Role:This permanent position involves reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and carrying out administrative activities.The ideal candidate...


  • Vernon, Canada InOrbit Immigration Services Inc. Full time

    About the Role:As an Administrative Support Specialist at InOrbit Immigration Services Inc., you will play a crucial role in providing exceptional administrative support to our team. Your primary responsibilities will include managing correspondence, preparing meeting minutes, and maintaining accurate records.Key Responsibilities:• Manage correspondence,...


  • Vernon, Canada Harman Elite Construction Ltd Full time

    We are seeking a skilled Administrative Support Specialist to join our team at Harman Elite Construction Ltd.The ideal candidate will possess excellent organizational and communication skills, with the ability to provide administrative support to our staff and management team.This is a permanent full-time position offering a competitive salary of $45,000 per...


  • Vernon, Canada B.C LTD Full time

    B.C LTD is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as supervising and training other workers. They will also be responsible for scheduling appointments, managing training and development...


  • Vernon, Canada SIX ACES ENTERPRISES LTD.OA Panago Pizza Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at SIX ACES ENTERPRISES LTD.O/A Panago Pizza.About the Role:This is an excellent opportunity for an experienced administrative professional to utilize their skills and expertise in a dynamic environment.The successful candidate will be...


  • Vernon, Canada HRPivot Full time

    OverviewHRPivot is a dynamic organization seeking an experienced Human Resources and Payroll Operations Specialist to join our team. This role will play a critical part in supporting the HR department with administrative and operational tasks, focusing on payroll and human resources functions.Key ResponsibilitiesProcess bi-weekly payroll for over 200...


  • Vernon, Canada B.C LTD Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at B.C LTD. In this role, you will provide administrative support to our executives, ensuring the smooth operation of our office.


  • Vernon, Canada B.C LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at B.C LTD. In this role, you will provide administrative support to our executives, ensuring seamless day-to-day operations.


  • Vernon, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Vernon. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the...


  • Vernon, Canada Black & McDonald Limited Full time

    About Black & McDonald LimitedWe are a leading provider of facilities management and operations services in BC, delivering exceptional results for our clients. Our team is growing, and we are seeking a highly skilled Facilities Operations Specialist to join our Vernon Jubilee Hospital location.Job SummaryThe Facilities Operations Specialist will be...