Administrative Operations Specialist
3 weeks ago
Job Summary
The Davidson Institute is seeking an Administrative Operations Specialist to join our team. This role is responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.
Key Responsibilities
- Implement new administrative procedures to improve office efficiency
- Review and evaluate existing administrative procedures to identify areas for improvement
- Delegate work to office support staff to ensure tasks are completed efficiently
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of the establishment, including data entry and record-keeping
- Co-ordinate and plan for office services, such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
- Perform data entry and maintain accurate records
- Train staff on new procedures and policies
- Oversee and co-ordinate office administrative procedures to ensure smooth day-to-day operations
- Resolve conflict situations and ensure a positive work environment
- Plan and control budget and expenditures to ensure effective use of resources
Requirements
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- 1 year to less than 2 years of experience in an administrative role
- Excellent communication and organisational skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and ability to learn new software
Working Conditions
- Permanent full-time position
- 30 to 35 hours per week
- English language
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