Corporate Securities Legal Support Specialist

2 weeks ago

Markham, Ontario, Canada Linds & Associates Full time
Job Title: Legal Assistant - Corporate Securities

At Linds & Associates, we are seeking a highly organized and detail-oriented Legal Assistant to join our Corporate Securities team. The successful candidate will provide administrative support to our lawyers and assist with various tasks related to corporate securities.

Key Responsibilities:
  • Manage calendars and ensure they are up to date, reminding lawyers of meetings and appointments.
  • Arrange meetings, book conference rooms, and coordinate with internal and external attendees.
  • Assist with travel bookings, photocopying, printing, and sending out letters and faxes.
  • Coordinate conflict searches and maintain accurate records.
  • Support lawyers in marketing activities, including pitch preparation and presentations.
Communication:
  • Handle internal and external telephone queries and respond accordingly.
  • Monitor mail and emails, dealing with client correspondence and passing it on to lawyers as needed.
  • Liaise with administrative support departments and communicate with the Team Leader regarding planned absences.
Client Relationship Management:
  • Take an active role in client care and maintain accurate client information in our CRM system.
  • Deal with basic client queries and general administration.
Document Production:
  • Review and check correspondence, documents, and reports produced by the Document Production team.
  • Undertake basic amendments and produce urgent correspondence and emails.
Financial - Billing:
  • Assist with billing and credit control processes, producing standard financial reports.
  • Send bills to clients, request payments, and handle client correspondence.
Requirements:
  • 3-5 years of experience as a Legal Administrative Assistant.
  • Knowledge of law firm practices and procedures.
  • Advanced knowledge of Microsoft Office and research tools.
  • Excellent communication and organizational skills.

This is a fantastic opportunity to join a dynamic team and contribute to the success of our Corporate Securities practice. If you are a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply.

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