Executive Support Specialist

2 days ago

Kitchener, Ontario, Canada VIP Vape Full time
Job Description

VIP Vape is seeking an experienced Administrative Operations Coordinator to join our team. This is a full-time, permanent position that offers a competitive salary of $42,000 - $50,000 per year, depending on experience.

Key Responsibilities:
  • Coordinate administrative activities to ensure efficient operation of the HR department;
  • Provide training and support to staff members;
  • Record and prepare meeting minutes, reports, and other documents;
  • Determine and implement office procedures and routines;
  • Schedule appointments and manage contracts;
  • Manage payroll administration and oversee financial transactions;
  • Answer phone calls, emails, and messages in a professional manner;
  • Compile data and statistics for reporting purposes;
  • Advise senior management on administrative matters;
  • Maintain accurate records and databases;
  • Perform basic bookkeeping tasks and reconcile accounts;
  • Maintain a clean and organized filing system;
  • Review and evaluate new administrative procedures and recommend improvements;
Required Skills and Qualifications:
  • Bachelor's degree in Business Administration or related field;
  • 1-7 months of experience in administrative roles;
  • Excellent communication, organizational, and time management skills;
  • Proficiency in Microsoft Office, Google Drive, and other productivity software;
  • Ability to multitask and work under pressure;
  • Attention to detail and accuracy;
  • Familiarity with project coordination and digital database management;
  • Public transportation available;
  • Own transportation preferred;
Benefits:
  • Health care plan;
  • Free parking available;
  • Mentorship, coaching, and networking opportunities;
  • Awareness training to create a welcoming work environment;

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