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Office Administrative Assistant

2 months ago

Halton Hills, Ontario, Canada 2262078 ONTARIO INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2262078 ONTARIO INC. as an Office Administrative Assistant - Operations Coordinator.

Key Responsibilities
  • Training and Development: Provide guidance and support to other team members to enhance their skills and knowledge.
  • Office Procedures: Establish and maintain efficient office procedures and routines to ensure smooth day-to-day operations.
  • Occupation Classification: Oversee the classification and rating of occupations to ensure accuracy and consistency.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Respond to telephone calls, relay messages, and answer electronic enquiries in a professional and courteous manner.
  • Reporting and Analysis: Oversee the preparation of reports, conduct research, and perform data entry to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory to ensure efficient operations.
  • Staff Consultation and Grievance: Organize and facilitate staff consultation and grievance procedures to promote a positive work environment.
  • Performance Reviews: Conduct performance reviews to evaluate employee performance and provide feedback for improvement.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
Requirements
  • Supervision: 5-10 people
  • Computer and Technology Skills: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Access, and Adobe Acrobat Reader.
  • Work Environment: Fast-paced environment with tight deadlines.
  • Attention to Detail: High level of attention to detail to ensure accuracy and quality in work.
  • Team Player: Strong team player with excellent communication and interpersonal skills.
  • Experience: 1 to less than 7 months of experience in a similar role.
  • Language: English
  • Work Hours: 30 to 40 hours per week