Senior Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Four Seasons Hotels and Resorts Full time

About Four Seasons:

Four Seasons Hotels and Resorts is a global luxury hotel management company that prides itself on delivering exceptional guest experiences. Our team members around the world create unforgettable moments for our guests, residents, and partners through a commitment to luxury with genuine heart.

About the Role:

The Senior Administrative Assistant will provide administrative support to the Global Hospitality team, including the Senior Vice President, Global Hospitality, Vice President, Wellness, and Vice President, Food and Beverage, Americas. This role will involve planning and coordinating meetings, travel, and events, as well as managing calendars, email accounts, and expense reports.

Key Responsibilities:

  • Plan and coordinate meetings, travel, and events for the Global Hospitality team
  • Manage calendars, email accounts, and expense reports
  • Provide administrative support to the Senior Vice President, Global Hospitality, Vice President, Wellness, and Vice President, Food and Beverage, Americas
  • Assist with planning and executing events, including restaurant, guest, and hotel reservations
  • Maintain current email distribution groups and professional contacts in address book
  • Manage all invoices and complete monthly AMEX expense reports, cash reports, and time records

Requirements:

  • Bachelor's or master's degree in a relevant field or equivalent combination of education and work-related experience
  • Qualified candidates will have 5+ years of experience supporting executives in a fast-paced and dynamic environment
  • Strong business writing skills to draft announcements, letters, memos, and email responses
  • Organized and analytical with strong communication skills needed to interact with a variety of people and job functions
  • Proficient with Microsoft Office products
  • Ability to produce high-quality presentations in Word and PowerPoint
  • Maturity and professionalism to ensure credibility
  • Ability to work autonomously on assignments and handle highly confidential information with integrity
  • Positive attitude and collaborative team player
  • Proactive and self-motivated
  • Analytical skills to be able to use data in needs analysis and synthesize information
  • Ability to work in a matrix organization with a fast-paced and time-sensitive environment
  • Ability to communicate across geographic and cultural barriers

What We Offer:

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

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