Medical Office Coordinator

4 weeks ago

Regina, Saskatchewan, Canada Fountain Holdings Ltd Full time
Job Title: Administrative Assistant - Medical Field

Fountain Holdings Ltd is seeking a highly organized and detail-oriented Administrative Assistant to join our medical team. As an Administrative Assistant - Medical Field, you will be responsible for providing administrative support to our medical staff, ensuring the smooth operation of our medical office.

Key Responsibilities:
  • Coordinate the flow of information and maintain accurate records
  • Interview patients to obtain case histories and maintain confidentiality
  • Manage incoming mail and other materials, and distribute them accordingly
  • Schedule and confirm appointments, and maintain a calendar
  • Complete insurance and other claim forms, and maintain accurate records
  • Maintain a filing system, and order supplies as needed
  • Determine and establish office procedures and routines, and maintain a high level of organization
  • Enter and format electronically based medical reports and correspondence, and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, and ensure their accuracy
  • Prepare draft agendas for meetings, and take, transcribe, and distribute minutes
  • Perform data entry, and provide customer service to patients and staff
  • Prepare financial statements and reports, and compile inventory reports
  • Receive and forward telephone or electronic enquiries, and prepare accounts
  • Communicate with other workers to co-ordinate the preparation and completion of work assignments
Requirements:
  • 1 year to less than 2 years of experience in a medical office setting
  • Excellent communication and interpersonal skills
  • Ability to maintain confidentiality and handle sensitive information
  • High level of organization and attention to detail
  • Ability to work in a fast-paced environment and under pressure
  • Basic security clearance and criminal record check
Benefits:
  • Free parking available

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