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Executive Support Specialist

2 months ago

Markham, Ontario, Canada ParaMed Full time

About the Role:

The Executive Assistant will play a critical role in supporting the ParaMed executive team, facilitating important company meetings, managing contracts, and driving business development efforts across multiple business units.

Key Responsibilities:

  • Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes.
  • Identify, prepare, and compile necessary materials ahead of time to ensure the executive(s) have appropriate information for meetings, reports, presentations, events, and special projects.
  • Coordinate and manage business travel for executive(s) as needed.
  • Manage executive calendars, ensuring efficient time management and prioritization of tasks.
  • Organize and facilitate highly attended company meetings across multiple business units.
  • Ensure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials, and ordering catering as applicable.
  • Coordinate contracts, including their electronic distribution for review, execution, and storage.
  • Update and maintain electronic and physical departmental files.
  • Prepare orientation and onboarding itineraries for new hires, ensuring work devices and system access have been delivered/granted.
  • Perform general office duties as assigned, including photocopying, scanning, ordering supplies, and handling couriers.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Minimum 3 years' experience supporting administrative needs of executives.
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Ability to work independently, take initiative, prioritize deliverables in a fast-paced and dynamic environment.
  • Exceptional organizational, time management, and customer service skills with high attention to detail.
  • Discretion, tact, and diplomacy, maintain confidences, and respect for privacy.

About ParaMed:

ParaMed Home Health Care is a leading provider of home health care services, dedicated to helping people live better and providing compassionate care. We are committed to excellence and innovation in our services, and we are seeking a highly skilled and motivated Executive Assistant to join our team.