Executive Support Specialist

15 hours ago


Markham, Ontario, Canada Canada Inc. Full time
About the Role

We are seeking an experienced Executive Support Specialist to join our team at Canada Inc.

Job Summary

This is a permanent, full-time position with 30 hours of work per week. The ideal candidate will have a strong background in administration and possess excellent organizational skills.

Key Responsibilities
  • Administrative Support: Provide administrative support to senior executives, including scheduling meetings, preparing agendas, and taking minutes.
  • Communication: Develop and implement effective communication strategies to ensure seamless information flow within the organization.
  • Project Management: Assist in planning, coordinating, and implementing projects related to office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Budgeting: Assist in preparing operating budgets and maintaining inventory and budgetary controls.
  • Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Training: Train staff on new policies, procedures, and software applications.
  • Supervision: Supervise 1-2 employees and provide guidance and support as needed.
Requirements

To be successful in this role, you will need:

  • A secondary (high) school graduation certificate.
  • Experience in an administrative role, preferably in a fast-paced environment.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to multitask and prioritize tasks effectively.
  • Strong analytical and problem-solving skills.
Working Conditions

This role requires working in a fast-paced environment with tight deadlines. You will need to be able to manage your time effectively and prioritize tasks to meet deadlines.

What We Offer

We offer a competitive salary range of $60,000 - $80,000 per year, depending on experience. This includes benefits such as health insurance, retirement savings plan, and paid time off.



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