Agile Legal Assistant

4 weeks ago

Calgary, Alberta, Canada Dentons Full time

Job Summary

The Agile Legal Assistant provides administrative and practice management support to legal professionals in various practice areas across the Calgary office. This role requires a confident, reliable, and service-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

Key Responsibilities

  • Assist the Legal Support teams with overflow work and backup coverage as needed.
  • Draft, prepare, and proofread correspondence, accounts, and transactional documents.
  • Conduct audits as part of the firm's Audit Inquiry team.
  • Enter and maintain lawyer dockets and coordinate with the Accounting Department.
  • Deal with client inquiries and conduct follow-ups, keeping lawyers informed of interactions in their absence.
  • Open, maintain, and put away files, and maintain precedent systems using the Firm protocol for knowledge management.
  • Process incoming and outgoing mail, including email accounts and managing bring forwards.
  • Prepare and update cheque requisitions and expense reports.
  • Update and maintain client/matter lists and current client contact records electronically.
  • Perform general administrative duties, such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, and making travel arrangements.
  • Maintain and organize files, both electronic and hard copy, as required.
  • Demonstrate a team approach, supporting and standing in for colleagues to cover absences, ensuring strict adherence to confidentiality, and accountability in relation to both internal and external clients.

Requirements

  • Legal Assistant diploma or college certificate in office or business administration or equivalent.
  • Familiarity with a law firm environment, ideally with 1 to 3 years of legal assistant or legal administrative assistant experience.
  • Passion for working in a team environment, willing to help others, and comfortable with sharing work assignments.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy.
  • Ability to produce a high-quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure, and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent organizational/follow-up skills, attention to detail, proofreading, and accuracy.
  • Excellent organizational and follow-up skills, ability to exercise sound judgment in setting priorities.
  • Professional manner, ability to exercise sound judgment in setting priorities.
  • Demonstrated commitment to privacy and ethical conduct.
  • Digital dexterity and proficiency in Microsoft Office applications, particularly Excel, Word formatting, and Outlook contacts and calendar functions.

Preferred Qualifications

  • Experience with Elite, 3E, Intapp, iManage/document management systems.
  • Exposure to a variety of practice areas, with a preference for finance, real estate, corporate, and litigation.
  • Personal Property Registry accreditation.
  • Audit experience.

About Dentons

Dentons is a global law firm with a presence in over 200 offices worldwide. We are committed to providing our clients with exceptional service and expertise. Our team is dedicated to helping our clients achieve their goals and overcome challenges.

Why Work at Dentons?

We offer a dynamic and inclusive work environment, with opportunities for professional growth and development. Our team is passionate about delivering exceptional results and making a positive impact in the communities we serve.

Equal Opportunity Employer

Dentons is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and barrier-free workplace that supports the success of all employees.

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