Legal Assistant, Agile

1 month ago

Calgary, Alberta, Canada Dentons Full time
Job Title: Agile Legal Assistant

At Dentons, we are seeking a highly organized and detail-oriented Agile Legal Assistant to provide administrative and practice management support to our legal professionals in the Calgary office.

Job Summary:

The Agile Legal Assistant will be responsible for managing multiple tasks, adapting to changing priorities, and providing seamless service and coverage for leaves, absences, and peak work volumes. This role requires a confident, reliable, and service-minded individual with excellent organizational and communication skills.

Key Responsibilities:
  • Assist the Legal Support teams with overflow work and backup coverage as needed.
  • Draft, prepare, and proofread correspondence, accounts, and various transactional documents and forms.
  • Conduct audits as part of the firm's Audit Inquiry team.
  • Enter and maintain lawyer's dockets and coordinate with the Accounting Department, when necessary.
  • Deal with and respond to client inquiries expeditiously and conduct follow-up, keeping lawyers apprised of interactions in their absence.
  • Open, maintain, and put away files, and maintain precedent systems using the Firm protocol for knowledge management.
  • Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
  • Prepare and update cheque requisitions and expense reports.
  • Update and maintain client/matter lists and current client contact records electronically to meet Dentons' requirements.
  • Perform general administrative duties, such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
  • Maintain and organize files, both electronic and hard copy, as required.
  • Demonstrate a team approach, support, and stand in for colleagues to cover absences, ensuring strict adherence to confidentiality and accountability in relation to both internal and external clients.
Requirements:
  • Legal Assistant diploma or college certificate in office or business administration or equivalent.
  • Familiarity with a law firm environment, ideally with 1 to 3 years of legal assistant or legal administrative assistant experience.
  • Passion for working in a team environment, willing to help others, and comfortable with sharing work assignments.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy.
  • Ability to produce a high-quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure, and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent organizational/follow-up skills, attention to detail, proofreading, and accuracy.
  • Excellent organizational and follow-up skills, ability to exercise sound judgment in setting priorities.
  • Professional manner, ability to exercise sound judgment in setting priorities.
  • Demonstrated commitment to privacy and ethical conduct.
  • Digital dexterity and proficiency in Microsoft Office applications, particularly Excel, Word formatting, and Outlook contacts and calendar functions.
Preferred Qualifications:
  • Experience with Elite, 3E, Intapp, iManage/document management systems.
  • Exposure to a variety of practice areas, with a preference for finance, real estate, corporate, and litigation.
  • Personal Property Registry accreditation.
  • Audit experience.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Dentons, we are committed to offering equitable and competitive pay, aligning internal salary ranges for specific roles to similar positions in the external market. We achieve this by hiring, transferring, and promoting employees within the entry part of our range, adjusting as needed based on prior experience, skills, and competencies required for the role, along with any market differentials.

We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top-up, and more, our benefits are flexible, aligned to our core values, and support the various needs of our people.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

At Dentons Canada, inclusion, diversity, and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example, as a result of a disability, please contact us at.

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