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Assistant Director

2 months ago

Kingston, Ontario, Canada Bay Park Children's Centre Full time

Job Summary

The Assistant Director is responsible for the overall day-to-day financial and administrative management of Bay Park Children's Centre. This role works closely with the Director to ensure the Centre provides excellent quality service.

In the absence of the Director, the Assistant Director will provide additional leadership and oversight to the centre as required to maintain operations.

Key Responsibilities

The Assistant Director will be responsible for:

  • Collaborating with the Director, staff, and licensing bodies to achieve the Centre's objectives
  • Creating an inclusive environment that welcomes all families and supports the Centre's mission and values

Operational Duties

  • Maintaining accurate child records and ensuring all emergency information is up to date
  • Providing weekly attendance to classrooms and reviewing them monthly
  • Tracking all child immunizations and complying with Public Health Regulations

Human Resources and Financial Management

  • Inputting new employees into the payroll system (Quickbooks)
  • Tracking staff timesheets and submitting bi-weekly payroll
  • Maintaining accurate records of staff vacation and sick time
  • Monitoring eligibility for benefits and submitting applications to Desjardin
  • Maintaining complete, accurate financial records and ensuring all accounts payable and bank transactions are up to date
  • Maintaining proper tracking of all funding sources
  • Working with the bookkeeper to ensure financial statements are done in a timely manner and to complete tax returns
  • Advising the Board and Director on the current financial status in relation to the budget
  • Preparing monthly invoices and tracking payments from all clients
  • Preparing financial reports for the Board and other funding agencies
  • Providing reports and invoices to city agencies who provide funding and/or support to the centre
  • Preparing the annual operating budget and seeking input from the Director and Board
  • Monitoring all changes to government funding formulas and implementing any necessary changes
  • Providing all relevant documentation for the yearly audit
  • Working with the Director and Board to submit applications for insurance

Requirements

  • Business Administration Diploma in Accounting or equivalent
  • Registered Early Childhood Educator (RECE) preferred
  • Minimum 3 years experience in a related field
  • Experience in a licensed childcare setting is preferred
  • Basic knowledge of accounting programs, such as Quickbooks
  • Attentive to detail and a high degree of accuracy

Skills and Abilities

  • Able to communicate effectively both verbally and in writing
  • Excellent problem-solving skills
  • Able to manage timelines and deadlines
  • Skill testing may be required

Availability

  • 20 hours per week; Monday through Friday
  • Attendance at occasional meetings or events outside of core hours, e.g., the Annual General Meeting, Board meetings

Job Type: Fixed term contract
Contract length: 12 months

Flexible language requirement:

  • French not required

Schedule:

  • Monday to Friday

Experience:

  • Microsoft Excel: 2 years (preferred)

Work Location: In person

Application deadline: