Building Operations Coordinator

2 weeks ago


Yellowknife, Northwest Territories, Canada BGIS Full time
About the Role

We are seeking an experienced Building Operations Coordinator to join our team in Yellowknife, NT. This is a remote position that requires strong communication and organizational skills.

Job Description
  • Oversee and coordinate the delivery of various services related to building operations.
  • Provide administrative support to the Operations team in areas such as Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing, and Vendor Management.
  • Serve as the primary point of contact with service providers and ensure timely resolution of client requests.
Responsibilities

The successful candidate will be responsible for:

  • Processing service requests received via telephone, email, and personal visits.
  • Maintaining a database of service requests to meet reporting and analysis requirements.
  • Ensuring contractual services are issued against corresponding POs and on-demand services are issued to WOs.
  • Completing forms as required for various departments, including RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
  • Developing scopes of work and requesting quotes from service providers where necessary.
  • Coordinating with contractors and building technicians to ensure proper work order and procurement processes are followed.
  • Administering and monitoring service contracts, including cleaning and reviewing vendor/contractor performance.
  • Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger.
  • Ensuring the safety of all employees and contractors by following health and safety policies and procedures.
Requirements
  • Bachelor's Degree or equivalent experience in office administration or a related field.
  • 1-2 years of relevant experience in service coordination or a related field.
  • Excellent communication and organizational skills.
  • Knowledge of tendering processes, financial management software, and Microsoft Office.

We offer a competitive salary range of $50,000 - $65,000 per year, depending on experience, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, please submit your application.


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