Senior Conference Coordinator

19 hours ago

Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time
About the Role

We are seeking an experienced Senior Conference Coordinator to join our team at Halifax Tower Hotel Ltd. in a permanent position.

Salary and Benefits

The estimated salary for this role is $70,000 - $90,000 per annum, depending on experience. In addition to a competitive salary, we offer a range of benefits including health insurance, retirement savings plan, and paid time off.

Job Description

This is a unique opportunity to leverage your expertise in event planning, coordination, and execution. As a Senior Conference Coordinator, you will be responsible for overseeing the planning, organization, and delivery of conferences, meetings, and other events.

Key Responsibilities:
  • Develop risk management plans and emergency security protocols to ensure smooth event operations.
  • Promote conference and meeting services or special events to clients and stakeholders.
  • Select and inspect venues, negotiating contracts and managing logistics as required.
  • Manage event budgets, coordinating financial procedures and ensuring accurate accounting.
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, arranging contracts as needed.
  • Arrange for production or purchase of promotional products, shipping, receiving, and storage as necessary.
  • Co-ordinate media services, set-ups, staging, seating, parking, communication systems, and other details for special events.
  • Confirm and co-ordinate speakers, implementing registration systems and information materials as required.
  • Implement social programs, food and beverage, transportation, and other services, ensuring seamless event execution.
Requirements and Qualifications

To succeed in this role, you will require:

  • 5+ years of experience in event planning, coordination, and execution.
  • Degree in Hospitality, Event Management, or related field.
  • Strong leadership and interpersonal skills, with the ability to manage teams and vendors.
  • Excellent written and verbal communication skills, with the ability to negotiate contracts and manage relationships.
  • Attention to detail, with the ability to multitask and prioritize tasks effectively.
Work Environment

This is a fast-paced environment that requires flexibility and adaptability. You will work under pressure, often meeting tight deadlines and dealing with last-minute changes. We value teamwork and collaboration, and you will be expected to contribute to a positive and inclusive work environment.

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