Office Operations Coordinator

3 weeks ago


Hamilton, Ontario, Canada Regional Signs Inc. Full time

At Regional Signs Inc., we are seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our office operations. This includes reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures are followed and deadlines are met.

Key Responsibilities
  • Review and evaluate new administrative procedures to ensure they align with company policies and procedures.
  • Delegate work to office support staff to ensure efficient use of resources and meet deadlines.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and record-keeping.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Perform data entry and maintain accurate records.
  • Train staff on new procedures and policies.
  • Oversee and co-ordinate office administrative procedures to ensure efficiency and effectiveness.
  • Resolve conflict situations and provide support to staff.
  • Oversee payroll administration and ensure timely payment of staff.
  • Plan and control budget and expenditures to ensure efficient use of resources.
Requirements
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize tasks effectively.
  • High level of organization and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to work in a fast-paced environment and meet deadlines.
  • Ability to adapt to changing priorities and circumstances.


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