Administrative Coordinator

1 month ago

London, Ontario, Canada Samuel, Son & Co. Full time
Administrative Assistant Opportunity at Samuel, Son & Co.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Samuel, Son & Co. As an Administrative Assistant, you will play a vital role in supporting our business operations and ensuring the smooth day-to-day functioning of our organization.

Key Responsibilities:

Accounts Payable:

  • Process incoming invoices and match them to purchase orders in our ERP system.
  • Prepare cheque runs and EFT payments as required.
  • Manage vendors in our ERP system, including adding, removing, and updating information.
  • Calculate cash disbursements and ensure accurate month-end preparation.

Accounts Receivable:

  • Complete customer invoicing and credits in our ERP system, and distribute them to customers.
  • Manage customer payment receipts, including account and bank reconciliations.
  • Collect payments and provide A/R status reports.

Purchasing:

  • Support MRO purchasing, including cycle counts, creating purchase orders, and vendor management.
  • Create and distribute purchase orders as required for MRO and services.
  • Receive and process purchase orders in our ERP system.

Support:

  • Provide customer service support, including order entry, product quoting, and customer communications.
  • Manage general files, including AR/AP, inventory transactions, manufacturing orders, quality, health, and safety.
  • Release production orders to the production floor.
  • Produce various reports, including income statements and balance sheets, as required.
  • Verify accuracy in reports, figures, and postings.
  • Prepare and receive courier shipments as needed.
  • Manage switchboard and incoming mail.

Requirements:

  • Excellent communication skills and a pleasant demeanor.
  • Strong attention to detail and ability to multitask.
  • Patience and ability to remain calm under pressure.
  • Strong organizational skills to manage various internal needs and conduct follow-ups in a timely manner.
  • Adaptability and flexibility to deal with changing priorities.
  • Strong computer skills, primarily MS Office, with experience in IndustrOS and Sage an asset.
  • A positive attitude and ability to work well in a team environment.

We offer a competitive compensation package, company-paid health and dental benefits, paid vacation, and an annual bonus. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.

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