Payroll Manager Position

4 weeks ago

Oakville, Ontario, Canada Odgers Berndtson Full time

Job Description:

Halton Healthcare is committed to delivering high-quality patient experiences. As a leader in the healthcare industry, we recognize the importance of a well-structured finance team. The Payroll Manager role is a critical part of this team, responsible for accurate internal payroll processing for approximately 5,000 employees. Reporting to the Controller, Financial Services, the Payroll Manager will oversee a team of four staff, ensuring proper controls and privacy over payroll data. Working closely with Human Resources, this role is responsible for ensuring adherence to hospital policies, collective agreements, and federal and provincial legislation.

Responsibilities:

  • Accountable for the accurate and timely bi-weekly internal payroll processing and reporting for ~5,200 employees.
  • Leading a team of 4 professional staff, providing coaching and development opportunities, setting team goals and personal objectives, and managing performance.
  • Month-end reporting duties, including preparation and posting of journal entries and completion and review of monthly account reconciliations.
  • Prepare all 3rd party annual reconciliations and remittances.
  • Create, update, and maintain all payroll department policies and procedures and documentation as required.
  • Lead annual audit for payroll with external auditors for all entities.
  • Plan, execute, and report on the findings of internal department payroll audits.
  • Responsible for the implementation, testing, and maintenance of dictionaries for the payroll system, payroll rules processing, and documentation for the e-Schedule system and the planning, testing of other software systems as required.
  • Provide organizational-wide training as required.
  • Actively identify and lead process improvement strategies and cross-functional projects.
  • Participate in ongoing professional development to maintain current knowledge base related to payroll, information systems, and financial management issues.
  • Ad hoc analysis and reporting for all levels of management.
  • Other duties as assigned.

Qualifications:

  • A Payroll Compliance Practitioner designation is required, with other payroll certifications being an asset.
  • A Diploma or university degree in a related field is required.
  • A minimum of 7 years of progressive relevant payroll experience is required.
  • Supervisory experience and demonstrated leadership are required.
  • Demonstrated success in a fast-paced, high-complexity, and high-volume work environment is required.
  • Proven ability to remain solution-oriented when faced with difficult situations.
  • Demonstrated knowledge of financial reporting is required.
  • Technically competent, as demonstrated with experience in large ERP systems and intermediate Microsoft Excel skills, Meditech experience being an asset.
  • Excellent verbal and written communication and the ability to effectively work with all levels of the organization with a customer focus.
  • Must be innovative, tactful, detail-oriented, and have initiative.
  • Proven analytical and organizational skills with the ability to organize, prioritize, and multitask in a fast-paced environment.
  • Working in a hospital environment or other large government sector not-for-profit organization is preferred.
  • Satisfactory employment and attendance record.

Additional Information:

Status: Permanent Full-time

Hours: Monday to Friday, 7.5 Hour day Shifts, 0800 – 1600 (Hours are subject to change based on operational needs)

Salary: $47.326 to $58.634 per hour

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

We thank all those who express an interest, however only those chosen for further development will be contacted.

Diversity, Equity, and Inclusion:

Halton Healthcare is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided by both Odgers Berndtson and Halton Healthcare throughout the recruitment, selection, and/or assessment process to applicants with disabilities.

Odgers Berndtson is deeply committed to diversity, equity, and inclusion in all the work that we do. As part of our efforts to better understand our ability to reach as broad a pool of candidates as possible for our searches, our DEI team would like to encourage you to take a moment and access our Self-Declaration Form.

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