Office Support Specialist
2 weeks ago
We are seeking a highly organized and detail-oriented Office Assistant to join our team at True Color Display Printing Ltd. as a permanent employee.
About the RoleThis is an exciting opportunity for a motivated individual to work in a fast-paced environment, utilizing their skills in administration, communication, and technical proficiency.
Key Responsibilities:- Type and proofread correspondence, forms, and other documents with high accuracy and attention to detail
- Receive and forward telephone or electronic enquiries efficiently and professionally
- Work on reports from manual or electronic files, inventories, and databases, ensuring timely completion and quality output
- Sort, process, and verify applications, receipts, and other documents with precision and speed
- Process incoming and outgoing mail manually or electronically, maintaining confidentiality and security
- Send and receive messages effectively, adhering to company protocols and procedures
- Prepare and format page presentation, showcasing creativity and visual appeal
- Prepare invoices and bank deposits accurately and within deadlines
- Provide general information to clients and the public, demonstrating excellent oral communication skills
- Photocopy and collate documents for distribution, mailing, and filing efficiently
- Order office supplies and maintain inventory, ensuring optimal levels and organization
- Perform data entry tasks with speed and accuracy, minimizing errors and maximizing productivity
- Organize and schedule office work, prioritizing tasks and managing time effectively
- Prepare and monitor contracts and budgets, ensuring compliance and financial responsibility
- Store, update, and retrieve financial data, maintaining confidentiality and integrity
- Proficient in MS Word, QuickBooks, and MS Excel
- Familiarity with electronic mail and other digital tools
- Adaptability and flexibility in a dynamic work environment
- Collaborative mindset and strong interpersonal skills
- Goal-oriented and hardworking, with a focus on delivering high-quality results
- Excellent oral communication and presentation skills
- Punctuality and reliability, with a strong commitment to meeting deadlines
We offer a competitive salary of $40,000 - $45,000 per year, depending on experience, along with free parking and a 35-40 hour workweek.
Please note that the estimated salary range is based on industry standards and may vary depending on location and qualifications.
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