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Executive Assistant

1 month ago

St Thomas, Ontario, Canada St. Thomas Elgin General Hospital Full time

Job Title: Executive Assistant

Job Summary:

The St. Thomas Elgin General Hospital Foundation is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director and Foundation Board. The successful candidate will be responsible for managing complex calendars, coordinating meetings and events, and providing exceptional customer service to internal and external stakeholders.

Key Responsibilities:

  • Provide administrative support to the Executive Director and Foundation Board, including managing calendars, coordinating meetings and events, and preparing correspondence.
  • Develop and maintain relationships with internal and external stakeholders, including donors, volunteers, and community partners.
  • Assist with donor cultivation, recognition, and stewardship activities to maximize opportunities for fundraising and development.
  • Coordinate logistics for meetings, events, and functions, including catering and room bookings.
  • Prepare and distribute agendas and minutes for meetings and events.
  • Provide administrative support for special projects and committees as directed.
  • Act as liaison between the Foundation and St. Thomas Elgin General Hospital, ensuring timely and accurate communication.

Requirements:

  • Diploma or degree in Business Administration, Office Administration, or related equivalent program.
  • Minimum of three to five years' experience at the Executive Administration level, providing support to one or more individuals in an extremely fast-paced environment.
  • Previous experience working with volunteers and knowledge of Board Governance is an asset.
  • Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.
  • Excellent communication and interpersonal skills, with the ability to establish and maintain productive professional relationships.
  • Ability to handle confidential information with discretion and maintain confidentiality.

Working Conditions:

The successful candidate will work in a fast-paced environment with multiple priorities and deadlines. The ability to work independently and as part of a team is essential. The Executive Assistant will be required to work with highly sensitive and confidential information and must be able to maintain confidentiality at all times.

What We Offer:

The St. Thomas Elgin General Hospital Foundation offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to creating a barrier-free, respectful, accessible, and inclusive work environment.

How to Apply:

Applications should be submitted through our website. We thank all applicants who apply for this position, however, only those selected for an interview will be contacted.