Executive Coordinator

6 days ago

St Thomas, Ontario, Canada Quantum Byte Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant - Office Manager to join our team at Quantum Byte Solutions. In this role, you will be responsible for coordinating seminars, conferences, and meetings, as well as maintaining office procedures and routines.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and meetings with internal and external stakeholders.
  • Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and attention to detail.
  • Determine and establish office procedures and routines to ensure efficient workflow and productivity.
  • Develop and implement recruitment strategies to attract top talent, including scheduling appointments, answering phone calls and electronic enquiries, and responding to employee questions and complaints.
  • Oversee payroll administration, including ordering office supplies and maintaining inventory.
  • Type and proofread correspondence, forms, and other documents, ensuring error-free content.
  • Recruit and hire workers, performing related staffing actions, such as scheduling interviews and onboarding new employees.
  • Perform basic bookkeeping tasks, including tracking expenses and maintaining financial records.
Requirements
  • Bachelor's degree in Business Administration, Communications, or related field.
  • Minimum 3 years of experience in an administrative role, preferably in a similar industry.
  • Excellent communication and interpersonal skills, with ability to work independently and as part of a team.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • Organized and detail-oriented, with strong problem-solving skills.
Benefits
  • Competitive salary range: $50,000 - $65,000 per annum, depending on experience.
  • Ongoing professional development opportunities.
  • A dynamic and supportive work environment.
  • The chance to work with a talented team of professionals.
  • Free parking available on site.
About Us

Quantum Byte Solutions is a leading provider of innovative technology solutions. We are committed to delivering exceptional results and building long-term relationships with our clients and partners.

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