Administrative Coordinator
4 weeks ago
Job Title: Administrative Coordinator
Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Vital Safety Training Ltd. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.
Key Responsibilities:
- Arrange and coordinate seminars, conferences, and other events
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone calls and relay messages
- Order office supplies and maintain inventory
- Arrange travel and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
- Perform personal and business errands for employers
- Oversee and coordinate office administrative procedures
- Prepare invoices and bank deposits
- Establish work priorities and ensure procedures are followed and deadlines are met
- Assemble data and prepare periodic and special reports, manuals, and correspondence
- Open and distribute regular and electronic incoming mail and other material
Requirements:
- Secondary (high) school graduation certificate
- 2 years to less than 3 years of experience
- Valid driver's licence
- First Aid Certificate
- MS Excel, MS PowerPoint, MS Access, Quick Books
- Excellent oral communication skills
- Ability to multitask
- Organized and team player
Working Conditions:
- Work with minimal supervision
- Attention to detail
Benefits:
- Supports social and labour market integration of newcomers and/or refugees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
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