Administrative Coordinator

4 weeks ago


Vancouver, British Columbia, Canada EllisDon Full time

Located in Cloverdale, BC, EllisDon is proud to offer an exciting opportunity for a Project Administrator.

 

Company Overview

EllisDon is committed to inclusion and respects diversity, providing continuous learning, opportunity for growth, and a competitive compensation package within an environment that is dedicated to excellence.

 

Job Summary

We are seeking a highly organized and detail-oriented Project Administrator to join our team. The successful candidate will have 2-4 years of administrative experience and a strong focus on customer service with a pleasant phone manner.

 

About the Role

  • Answer and direct incoming calls in a prompt, professional, and courteous manner.
  • Book and coordinate meetings and create and distribute meeting minutes.
  • Manage incoming and outgoing mail, resource room schedules, various Excel spreadsheets, and training materials.
  • Ensure that employee and equipment time is recorded and entered.
  • Create documentation such as client reports, presentations, and proposals as required.
  • Receive and validate invoices, assist with accounts payable viewing/coding, and approvals.
  • Liaise with subtrades and project personnel to ensure project pre-requisites are in place.
  • Manage and track jobsite attendance and coordinate personnel data-tracking protocols.
  • Ensure project and personnel data is compiled, tracked, and updated accurately.

 

Requirements

  • 2-4 years of administrative experience.
  • A diploma or post-secondary in Administration or Accounting would be considered an asset.
  • Strong focus on customer service with a pleasant phone manner.
  • Ability to quickly develop working relationships with a broad range of individuals, both internally and externally.
  • Excellent verbal and written communication skills and the ability to maintain a professional demeanor at all times with fellow employees, clients, service providers, and suppliers.

 

Benefits

This unique career opportunity offers continuous learning, opportunity for growth, and a competitive compensation package. The salary range for this position is $55,000 - $65,000 per annum, commensurate with experience.



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