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Administrative Support Specialist

2 months ago

Halifax, Nova Scotia, Canada Halifax Water Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant II to provide comprehensive administrative support to multiple managers and departments within Halifax Water. The successful candidate will be responsible for managing safety forms, handling financial tasks, coordinating training sessions, and assisting with meeting management.

Key Responsibilities
  • Provide administrative support to multiple managers and departments, including managing email and calendar, filing, and data entry.
  • Manage safety forms, handle financial tasks, and coordinate training sessions.
  • Assist with meeting management, including scheduling appointments, booking meeting room space, and preparing meeting minutes.
  • Compile data, statistical records, and support documents for meetings and work projects.
  • Provide first-line support for departmental SAP accounting and Purchasing Card inquiries.
  • Perform filing duties, including maintenance, retrieval, retention, and destruction of records according to policy.
  • Order office supplies and equipment for departmental staff as required.
Requirements
  • Grade 12 plus a Business/Secretarial Certificate from a recognized educational institution.
  • Three years related secretarial experience.
  • High degree of confidentiality and professionalism.
  • Proficiency in typing 50 wpm (speed and accuracy).
  • Knowledge of and proficiency in using personal computers with emphasis on word processing, spreadsheet applications in a Windows environment, email, and internet.
  • Knowledge of general office procedures and file/records management.
  • Strong organizational skills with the ability to prioritize the workload.
  • Excellent demonstrated written and verbal communication skills.
  • Demonstrated ability to work independently and in a team environment.
Working Conditions

The successful candidate will work in a fast-paced office environment with multiple deadlines and priorities. The ability to work independently and as part of a team is essential.

What We Offer

Halifax Water offers a competitive salary and benefits package, as well as opportunities for professional growth and development.